On-Site Administrative Projects Specialist – Advancement

Homewood Chamber; Birmingham (AL); On-site; USD 48,000 - 61,000; Full time

Job summary

University of Alabama at Birmingham (UAB) seeks an Administrative Project Specialist to support the Office of Advancement, Administration and Fiscal Affairs, and the Advancement Careers team. The role focuses on administrative, logistical, financial, and business support across assigned units on-site in Birmingham.

Key duties include coordinating candidate communications and onboarding, reconciling accounts, and assisting with calendar management and meeting setup for interviews, donor visits,

Qualifications

• Bachelor's degree in Business or a related field with five years of relevant experience required.
• Work experience may NOT substitute for the education requirement.
• Strong organizational, scheduling, and coordination abilities.

Responsibilities

• Coordinate candidate communication and scheduling for on-campus interviews.
• Coordinate onboarding meetings and IT needs for new hires.
• Reconcile monthly accounts and process reimbursements for the Advancement staff.
• Support executive assistants with calendar management, phone coverage, and document handling.
• Maintain conference room calendars and set up for meetings and events.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

AI familiarity

Project management tools

Education

Bachelor's degree in Business or related field

Tools

Asana

Job description

University of Alabama at Birmingham (UAB) seeks an Administrative Project Specialist to support the Office of Advancement, Administration and Fiscal Affairs, and the Advancement Careers team. The role focuses on administrative, logistical, financial, and business support across assigned units on-site in Birmingham.

Key duties include coordinating candidate communications and onboarding, reconciling accounts, and assisting with calendar management and meeting setup for interviews, donor visits,