Onsite Project Admin - Multi-Location Coordination & Docs

Esi Electrical Contractors, Inc.; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Esi Electrical Contractors, Inc. seeks a detail-oriented Project Admin to support project managers across multiple office locations in Portland, Hillsboro, Eugene (OR) and Mesa (AZ). This onsite role emphasizes document control, data entry, and coordination to keep projects running smoothly.

You will manage permits, contracts, and reporting, while delivering excellent customer service to internal and external clients. Strong MS Office skills and confidentiality are essential.

Qualifications

• Associate degree in business or office related discipline.
• Three years of administrative support experience.
• Proficient in MS Office and data entry.

Responsibilities

• Provides administrative support for project manager.
• Processes permits, contracts, stored material, billings, timecards, change orders, subcontracts, lien waivers, insurance certificates.
• Performs document control and assists with audits.
• Produces payroll-related reporting (MWESB/workforce MER/MUR).
• Updates Spectrum with estimates, contract changes, subcontracts, phasing and costs.
• General job setup on and off site.
• Performs additional duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Microsoft Office

Communication

Confidential information handling

Education

Associate degree in business or office related discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Esi Electrical Contractors, Inc. seeks a detail-oriented Project Admin to support project managers across multiple office locations in Portland, Hillsboro, Eugene (OR) and Mesa (AZ). This onsite role emphasizes document control, data entry, and coordination to keep projects running smoothly.

You will manage permits, contracts, and reporting, while delivering excellent customer service to internal and external clients. Strong MS Office skills and confidentiality are essential.