Project Admin (Onsite - Multiple Locations)

Esi Electrical Contractors, Inc.; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Esi Electrical Contractors, Inc. seeks a detail-oriented Project Admin to support project managers across multiple office locations in Portland, Hillsboro, Eugene (OR) and Mesa (AZ). This onsite role emphasizes document control, data entry, and coordination to keep projects running smoothly.

You will manage permits, contracts, and reporting, while delivering excellent customer service to internal and external clients. Strong MS Office skills and confidentiality are essential.

Qualifications

• Associate degree in business or office related discipline.
• Three years of administrative support experience.
• Proficient in MS Office and data entry.

Responsibilities

• Provides administrative support for project manager.
• Processes permits, contracts, stored material, billings, timecards, change orders, subcontracts, lien waivers, insurance certificates.
• Performs document control and assists with audits.
• Produces payroll-related reporting (MWESB/workforce MER/MUR).
• Updates Spectrum with estimates, contract changes, subcontracts, phasing and costs.
• General job setup on and off site.
• Performs additional duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Microsoft Office

Communication

Confidential information handling

Education

Associate degree in business or office related discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Project Admin (Onsite - Multiple Locations)

Job Category: Business Professional & Administrative

Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy:

• Employees
• Value
• Execution
• Relationships

JOB SUMMARY

Project Admins are responsible for record keeping, data entry, document preparation, presentation development, meeting coordination, and special projects. They provide customer service to internal and external customers.

This position is available in the following office locations: Portland, OR; Hillsboro, OR; Euguene, OR; Mesa, AZ.

MINIMUM QUALIFICATIONS

• A working knowledge of office procedures and word processing software at a level normally acquired through completion of an associate degree in a business or office related discipline and three years’ experience providing administrative support

KEY SKILLS & COMPETENCIES

• Requires strong organizational skills, continual attention to detail in composing, typing, and proofing material as well as the ability to prioritize and complete multiple projects in a timely manner
• Must have high level of interpersonal skills to handle sensitive, confidential situations
• Requires advanced skills and knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint
• Must be able to communicate effectively, both orally and in writing
• Good punctuation, spelling, and grammar skills are critical
• Must maintain highly confidential and sensitive information

JOB RESPONSIBILITIES

• Provides administrative support for project manager
• Processes permits, contracts, stored material, billings, weekly timecards, change orders, subcontracts, lien waivers, certificate of insurance
• Performs Doc Control, assists with Audit compliance
• Certified payroll reporting, MWESB report, Workforce reporting & MER/MUR’s
• Updates Spectrum with estimates, contract changes, subcontracts, phasing, and cost projections
• General Job set up on and off site
• Performs additional duties as assigned

COMPENSATION & BENEFITS

Medical, dental, and vision insurance

Company paid term life insurance and AD&D coverage

401k retirement plan with employer match and company contribution.

PTO accrual of up to 120 hours in a full year (subject to plan terms thereafter)

ADDITIONAL INFORMATION

• Background check, credit check, MVR and drug screen may be required (will vary by position)
• Equal Opportunity Employer

APPLICATION DEADLINE - 11/21/2026

JOIN THE OEG TEAM

OEG is one of the top electrical contractors on the West Coast. That’s not a happy accident; it’s a result of our commitment to fostering a culture that attracts and nurtures innovators, problem solvers, and hard workers.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.