Project Admin (Onsite - Multiple Locations)

OEG, Inc.; Mesa (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

OEG, Inc. in Mesa, AZ seeks a Project Admin to support the project manager with record keeping, data entry, document preparation, and meeting coordination. This role also involves presenting development of presentations and providing customer service to internal and external customers across multiple office locations: Portland, OR; Hillsboro, OR; Eugene, OR; Mesa, AZ.

Strong organizational skills, attention to detail, and proficiency with Microsoft Office are essential for success in this role.

Qualifications

• Associates degree in business or office discipline with relevant admin experience.
• Proven ability to organize and manage multiple projects with attention to detail.
• Strong written and verbal communication, with discretion handling confidential data.

Responsibilities

• Provides administrative support for project manager.
• Processes permits, contracts, stored material, billings, timecards, change orders, subcontracts, lien waivers, and COI.
• Performs document control and assists with audit compliance.
• Payroll and workforce reporting tasks as needed (MWESB, MER/MUR).
• Updates Spectrum with estimates, changes, subcontracts, phasing, and cost projections.
• General job setup on and off site.
• Performs additional duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Communication skills

Confidential information handling

Education

Associate degree in business or office related discipline

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy:

• Employees
• Value
• Execution
• Relationships

JOB SUMMARY

Project Admins are responsible for record keeping, data entry, document preparation, presentation development, meeting coordination, and special projects. They provide customer service to internal and external customers.

This position is available in the following office locations: Portland, OR; Hillsboro, OR; Euguene, OR; Mesa, AZ.

MINIMUM QUALIFICATIONS

• A working knowledge of office procedures and word processing software at a level normally acquired through completion of an associate degree in a business or office related discipline and three years' experience providing administrative support

KEY SKILLS & COMPETENCIES

• Requires strong organizational skills, continual attention to detail in composing, typing, and proofing material as well as the ability to prioritize and complete multiple projects in a timely manner
• Must have high level of interpersonal skills to handle sensitive, confidential situations
• Requires advanced skills and knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint
• Must be able to communicate effectively, both orally and in writing
• Good punctuation, spelling, and grammar skills are critical
• Must maintain highly confidential and sensitive information

JOB RESPONSIBILITIES

• Provides administrative support for project manager
• Processes permits, contracts, stored material, billings, weekly timecards, change orders, subcontracts, lien waivers, certificate of insurance
• Performs Doc Control, assists with Audit compliance
• Certified payroll reporting, MWESB report, Workforce reporting & MER/MUR's
• Updates Spectrum with estimates, contract changes, subcontracts, phasing, and cost projections
• General Job set up on and off site
• Performs additional duties as assigned

COMPENSATION & BENEFITS

• Medical, dental, and vision insurance
• Company paid term life insurance and AD&D coverage
• 401k retirement plan with employer match and company contribution.
• PTO accrual of up to 120 hours in a full year (subject to plan terms thereafter)
• 7 company paid holidays

ADDITIONAL INFORMATION

• Background check, credit check, MVR and drug screen may be required (will vary by position)
• Equal Opportunity Employer

APPLICATION DEADLINE - 11/21/2026

JOIN THE OEG TEAM

OEG is one of the top electrical contractors on the West Coast. That's not a happy accident; it's a result of our commitment to fostering a culture that attracts and nurtures innovators, problem solvers, and hard workers.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.