Onsite Payroll & HR Specialist — Multi-State Compliance

CFS; Oregon (WI); On-site; USD 70,000 - 75,000; Full time

Job summary

CFS in Clackamas, OR is seeking a Payroll and HR Specialist to manage multi-state payroll in Acumatica across Oregon, Washington, and California, and to handle public works certified payroll reporting via LCPtracker and state portals. Reporting to the HR and Payroll Manager, you will support onboarding, benefits administration, timekeeping accuracy, and respond to employee payroll questions.

This role requires discretion, strong communication, and the ability to meet tight weekly deadlines while

Qualifications

• Minimum of 2 years of full-cycle payroll processing experience.
• Proficiency in Microsoft Excel (including lookups and pivot tables), Outlook, and Adobe Acrobat.
• High level of discretion handling confidential employee, compensation, and medical data.
• Accurate data entry and 10-key skills with a detail-oriented focus on documentation.
• Strong written and verbal communication skills to interact with field staff, agency contacts, and management.

Responsibilities

• Multi-State Payroll Operations: Process full-cycle weekly, monthly, and off-cycle payroll in Acumatica for hourly and salaried employees across Oregon, Washington, and California.
• Timekeeping Audit & Job Costing: Import and audit timekeeping records from Trabea, verifying daily hours, job codes, and trade classifications; reconcile labor postings to general ledger and job cost records.
• Certified Payroll & Compliance: Generate weekly certified payroll (WH-347) and upload reports into LCPtracker, Oregon BOLI, California DIR eCPR, and Washington L&I systems; verify prevailing wage rates, fringe benefits, and shift/zone differentials.
• Subcontractor Compliance: Collect, track, and verify certified payroll documentation from lower-tier subcontractors on applicable public projects.
• HR & Onboarding Support: Assist HR administration with new hire onboarding, I-9 verifications, benefits enrollment, employment verifications, and direct employee payroll questions.
• Tax Filing & Audit Preparation: Assist with multi-state payroll tax filings, deposits, and documentation support for payroll tax or prevailing wage audits.

Skills

Full-cycle payroll

Discretion

Data entry

Communication

Tools

Excel

Outlook

Adobe Acrobat

Acumatica

LCPtracker

Trabea

Job description

CFS in Clackamas, OR is seeking a Payroll and HR Specialist to manage multi-state payroll in Acumatica across Oregon, Washington, and California, and to handle public works certified payroll reporting via LCPtracker and state portals. Reporting to the HR and Payroll Manager, you will support onboarding, benefits administration, timekeeping accuracy, and respond to employee payroll questions.

This role requires discretion, strong communication, and the ability to meet tight weekly deadlines while