Onsite Part-Time Admin Assistant - Data & Scheduling

Addison Group; North Chicago (IL); On-site; USD 33,000 - 34,000; Part time

Benefits offered by this job

Flexible scheduling

Onsite work

Competitive hourly compensation

Job summary

Addison Group is seeking a Part‑Time Administrative Assistant in Waukegan, IL to support a busy department with records, schedules, and data management. This onsite role is about 20–25 hours per week and offers a flexible schedule, typically Monday–Friday 8:00 AM–12:00 PM, with alternatives considered.

The ideal candidate will have at least one year of administrative experience, strong organizational skills, and proficiency with spreadsheets and office software.

Qualifications

• At least one year of administrative, office support, or related experience.
• Strong organizational skills with the ability to manage schedules, records, and multiple priorities.
• Previous experience with data entry and spreadsheet maintenance.
• Proficiency with Microsoft Office or Google Workspace; experience with Google Sheets is highly preferred.
• Excellent attention to detail and follow-through.
• Strong communication and interpersonal skills.
• Ability to work independently while also collaborating effectively with a team.

Responsibilities

• Maintain and update shared spreadsheets used to track volunteer, leadership, clinical, and other program‑related hours.
• Monitor and organize student evaluations, attendance records, and patient or community engagement data.
• Track activity and attendance associated with community service locations and related programs.
• Help verify that participants have completed required site training before scheduled assignments.
• Update calendars and communicate scheduling changes to the appropriate individuals.
• Coordinate calendar invitations and assist with scheduling needs across multiple programs.
• Provide administrative support for onboarding activities.
• Perform accurate data entry and maintain well‑organised electronic records.
• Assist with additional administrative projects and departmental needs as assigned.

Job description

Addison Group is seeking a Part‑Time Administrative Assistant in Waukegan, IL to support a busy department with records, schedules, and data management. This onsite role is about 20–25 hours per week and offers a flexible schedule, typically Monday–Friday 8:00 AM–12:00 PM, with alternatives considered.

The ideal candidate will have at least one year of administrative experience, strong organizational skills, and proficiency with spreadsheets and office software.