Onsite Operations Coordinator — Office & Facilities Lead

JBS International, Inc.; North Bethesda (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

JBS International, Inc. in North Bethesda, MD seeks an Operations Coordinator to support workplace operations, data reporting, and vendor coordination. You will administer SharePoint content, manage mail/reception, and assist leadership with planning and process improvements.

The role involves coordinating with internal teams and external vendors, tracking budgeted expenses, and supporting events and travel for staff visiting HQ. On-site work is required five days a week.

Qualifications

• Bachelor's degree or Associate’s degree and relevant experience in office administration, business, or related field.
• 3+ years of office administration, office management, workplace services, or related experience.
• Familiarity with databases, office safety protocols, vendor coordination, office software, purchase requests, invoice review, and service agreements preferred.

Responsibilities

• Maintains operational databases, reporting tools, and the SharePoint landing page.
• Tracks space usage by employee and usage type ensuring efficient use of office resources. Reports results to leadership monthly.
• Maintains the FOB database and physical inventory and coordinates vendor support when access issues arise.
• Tracks office supply inventory and usage to support consumption analysis and timely replenishment.
• Proactively coordinates with external vendors to identify service needs, resolve issues, and support workplace operations.
• Coordinates meeting space, event logistics, and related workplace needs.
• Serves as the office safety coordinator and assists with emergency preparedness activities, evacuation planning, incident reporting, and workplace safety initiatives.
• Tends the reception desk when not performing duties requiring the OC’s presence elsewhere.
• Tracks expenses against the budget; reports monthly if projected expenses will surpass annual budget.
• Supports employees and guests traveling to HQ by coordinating workspace assignments and access readiness.
• Supports programmatic teams with printing, sorting, and shipping projects as needed. Handles incoming and outgoing mail.
• Orders or picks up food and materials for meetings and office events as needed.
• Supports other duties and projects as assigned.

Skills

Organizational skills

Communication

Problem-solving

Attention to detail

Education

Bachelor's or Associate's degree in related field

Tools

Microsoft 365

Excel

SharePoint

Monday.com

Copilot AI

Job description

JBS International, Inc. in North Bethesda, MD seeks an Operations Coordinator to support workplace operations, data reporting, and vendor coordination. You will administer SharePoint content, manage mail/reception, and assist leadership with planning and process improvements.

The role involves coordinating with internal teams and external vendors, tracking budgeted expenses, and supporting events and travel for staff visiting HQ. On-site work is required five days a week.