Operations & Office Services Coordinator

JBS INTERNATIONAL, INC; Maryland; On-site; USD 48,000 - 64,000; Full time

Job summary

JBS International, Inc. in North Bethesda, MD is seeking an Operations Coordinator to support workplace operations, data reporting, vendor coordination, and SharePoint content. The role focuses on maintaining operational data, coordinating resources, and aiding leadership with planning and process improvement.

Based in the NB, Maryland HQ, this onsite position requires strong organizational skills, Microsoft 365 proficiency, and a proactive approach to facilities management and events.

Qualifications

• Bachelor's degree or Associate’s degree with relevant experience in office administration, business, or related field.
• 3+ years of office administration, office management, workplace services, or related experience.
• Familiarity with databases, office safety protocols, vendor coordination, office software, purchase requests, invoice review, and service agreements preferred.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Excel, Word, SharePoint, Copilot AI), Monday.com, and other systems; high level of Excel is a plus.
• Strong organizational skills, attention to detail, effective communication, problem-solving, and adaptability.

Responsibilities

• Maintains operational databases, reporting tools, and the SharePoint landing page.
• Tracks space usage by employee and usage type; reports results to leadership monthly.
• Maintains FOB database and physical inventory; coordinates vendor support for access issues.
• Tracks office supply inventory and usage for consumption analysis and replenishment.
• Coordinates with external vendors to identify service needs and resolve issues.
• Manages meeting space, event logistics, and related workplace needs.
• Acts as office safety coordinator and assists with emergency preparedness and incident reporting.
• Tends the reception desk when needed and supports budget tracking and travel coordination.
• Supports printing, sorting, and shipping for programmatic teams; handles mail.
• Procures food and materials for meetings and office events.

Skills

Office administration

Vendor coordination

Data reporting

Microsoft 365

SharePoint

Education

Bachelor's degree or Associate’s degree

Tools

Microsoft 365

SharePoint

Monday.com

Copilot AI

Job description

JBS International, Inc. in North Bethesda, MD is seeking an Operations Coordinator to support workplace operations, data reporting, vendor coordination, and SharePoint content. The role focuses on maintaining operational data, coordinating resources, and aiding leadership with planning and process improvement.

Based in the NB, Maryland HQ, this onsite position requires strong organizational skills, Microsoft 365 proficiency, and a proactive approach to facilities management and events.