Onsite Office Services Coordinator II – Tulsa

Helmerich & Payne; Tulsa (OK); On-site; USD 21,000 - 32,000; Full time

Job summary

Helmerich & Payne in Tulsa, OK is seeking an Office Services Coordinator II to support a busy on-site office. This contract role (minimum 6 months, potential extension to full-time) focuses on general admin tasks, equipment maintenance, mail handling, and vendor coordination.

You will answer calls, manage deliveries, assist with light moves, and support the Welcome Center. The ideal candidate has a high school diploma, proficient MS Office, and strong communication and organizational skills.

Qualifications

• High school diploma or GED required.
• Driver's license required.
• Ability to drive cargo van for offsite pickups and deliveries.
• Experience with Microsoft Office including Excel, Word and Outlook.
• Experience using office machinery (fax, printer, copier, phone systems, etc.)
• Must be able to lift 15 - 30 pounds.
• Professional communication skills: verbal, written and interpersonal.
• Strong organizational skills with attention to detail, ability to complete tasks in a timely manner.
• Ability to multitask efficiently.
• Proactive problem-solver.

Responsibilities

• Use and maintain office equipment, including printers, scanners, fax machines, and mail postage machine.
• Monitor office supply inventory and place orders when needed.
• Oversee the inbound/outbound delivery of all packages.
• Assist with in-house printing when necessary.
• Answer incoming calls, directing to the appropriate department.
• Sort and distribute incoming and inter-office mail.
• Assist with moving boxes and light inter-office moves.
• Act as back-up for Welcome Center Receptionist.
• Frequent contact with vendors and contractors.
• Assist in office projects as requested.
• Demonstrate the H&P Company values: Actively C.A.R.E., Service Attitude, Innovative Spirit, Teamwork and Do the Right Thing.

Skills

Professional communication

Strong organizational skills

Multitasking

Proactive problem-solver

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word, Outlook)

Office machinery (fax, printer, copier, phones)

Job description

Helmerich & Payne in Tulsa, OK is seeking an Office Services Coordinator II to support a busy on-site office. This contract role (minimum 6 months, potential extension to full-time) focuses on general admin tasks, equipment maintenance, mail handling, and vendor coordination.

You will answer calls, manage deliveries, assist with light moves, and support the Welcome Center. The ideal candidate has a high school diploma, proficient MS Office, and strong communication and organizational skills.