Onsite Office Services & Hospitality Coordinator

K&L Gates LLP incorporated; Washington (District of Columbia); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Medical/Prescription Drug Coverage

Vision Insurance

401(k) Retirement Plan

Job summary

K&L Gates is hiring an Office Services Coordinator for the Washington, DC office. The role is onsite five days a week, from 8:30am to 5:00pm, responsible for a wide range of office services including mail, supplies, and event logistics.

The incumbent will manage catering, hospitality, and conference spaces, ensuring a professional, guest-ready environment. The position emphasizes on-site hospitality, event support, and coordination with internal teams and clients.

Qualifications

• High School Diploma or equivalent is required.
• 2–3 years administrative experience with strong communication and customer service skills.
• Prior client service experience is preferred.
• Willingness and ability to learn new skills is essential.
• Familiarity with photocopier, fax, and binding equipment.
• Proficient in Microsoft Outlook, Word, and Excel.

Responsibilities

• Set up, operate, and break down events hosted in the office.
• Review upcoming meetings and prepare spaces and hospitality needs.
• Provide on-site hospitality during meetings and events.
• Coordinate catering logistics for meetings and events.
• Manage catering and hospitality supplies and inventory.
• Maintain readiness of conference rooms and guest areas.
• Serve as on-ground hospitality point of contact for employees and guests.
• Support events outside regular hours as scheduled.

Skills

Administrative experience

Communication skills

Customer service

Client service experience

Willingness to learn

Photocopier / Fax / Binding

MS Office proficiency

Attention to detail

Ability to work under pressure

Education

High School Diploma or equivalent

Tools

Photocopier

Fax machines

Binding equipment

Outlook

Word

Excel

Job description

K&L Gates is hiring an Office Services Coordinator for the Washington, DC office. The role is onsite five days a week, from 8:30am to 5:00pm, responsible for a wide range of office services including mail, supplies, and event logistics.

The incumbent will manage catering, hospitality, and conference spaces, ensuring a professional, guest-ready environment. The position emphasizes on-site hospitality, event support, and coordination with internal teams and clients.