Office Services & Events Coordinator

K&L Gates; Washington (District of Columbia); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Medical coverage

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

The Washington DC office of K&L Gates is seeking an Office Services Coordinator to ensure smooth daily operations and hospitality for meetings and events. This onsite role runs 8:30am-5:00pm, five days a week, and covers mail, supplies, conferencing spaces, catering, and event setup and teardown.

Candidates need a high school diploma and 2–3 years of administrative experience, strong communication skills, MS Office proficiency, and the ability to work under pressure and with tact.

Qualifications

• High School Diploma or equivalent.
• 2-3 years administrative experience with strong communication and customer service skills.
• Previous experience in a client service-oriented field preferred.
• Willingness and ability to learn new skills.
• Use of photocopier, fax machines, and binding equipment.
• Working knowledge of Microsoft products including Outlook, Word, Excel.

Responsibilities

• Set up for, work during, and breakdown after internal and external events hosted in the office.
• Review upcoming meetings and events and proactively prepare spaces and hospitality needs in advance.
• Provide on-site hospitality support during meetings and events.
• Coordinate catering logistics for meetings and events.
• Manage the office’s catering and hospitality supplies.
• Manage the physical condition and daily readiness of all conference rooms, cafés, and meeting spaces across the office.
• Manage and maintain catering and hospitality equipment across the office.
• Maintain the presentation and readiness of client-facing hospitality areas.
• Serve as an on-the-ground hospitality point of contact for employees, clients, and guests.
• Support early-morning, evening, and other events outside regular business hours as scheduled.
• Own the physical readiness of each scheduled event from setup through breakdown, including reviewing requirements in advance, confirming required supplies and furniture, completing setup before the requested ready time, monitoring hospitality needs while the event is underway, and ensuring the space is fully cleared, cleaned, reset, and ready for subsequent use afterward.

Skills

Administrative experience

Customer service

Communication skills

Teamwork

Attention to detail

Willingness to learn

Patience and diplomacy

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The Washington DC office of K&L Gates is seeking an Office Services Coordinator to ensure smooth daily operations and hospitality for meetings and events. This onsite role runs 8:30am-5:00pm, five days a week, and covers mail, supplies, conferencing spaces, catering, and event setup and teardown.

Candidates need a high school diploma and 2–3 years of administrative experience, strong communication skills, MS Office proficiency, and the ability to work under pressure and with tact.