Office Services & Operations Coordinator (Hybrid)

K&L Gates; Boston (MA); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Medical/Prescription Drug Coverage

401(k) Retirement Plan and Profit Shar

Hybrid/Remote Work Opportunities

Paid Time Off (20 days/year through 4/

Job summary

K&L Gates seeks an Office Services Coordinator for our Boston office. The role involves managing a wide range of office services, including mail, supplies, faxes, copy center, couriers, and events, with potential oversight of task allocation within the department.

The position requires 2-3 years of administrative experience, strong communication and customer service skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma or equivalent.
• 2-3 years administrative experience with strong communication and customer service skills.
• Previous experience in a client service-oriented field preferred.
• Willingness and ability to learn new skills.
• Use of photocopier, fax machines, and binding equipment.
• Working knowledge of Microsoft products (Outlook, Word, Excel).
• Attention to detail and excellent organizational skills.
• Ability to work under pressure and meet deadlines.
• Able to work well with others.
• Strong initiative and ability to work independently with minimal supervision.

Responsibilities

• Oversee daily mail, packages, and courier activities; manage incoming/outgoing mail flows.
• Track, log, and record client and non-billable charges and related entries.
• Answer inquiries and handle parcel delivery, copying, and faxing tasks.
• Sort and distribute mail and couriers; support office relocations and moves.
• Coordinate office moves and furniture/equipment moves with other departments.
• Liaise with building management on facility issues (temperature, lighting, trash).
• Monitor inventory and order office supplies; maintain satellite copy stations.
• Support Imaging Center workflow and imaging duties as assigned.
• Perform other related duties as directed by supervisor (administrative, concierge, or office services).
• Maintain copiers and fax machines, prepare monthly output reports, and assist with conference room setups.

Skills

Administrative experience

Customer service

Communication skills

Client service experience

Attention to detail

Organizational skills

Under pressure

Independent work

Initiative

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

K&L Gates seeks an Office Services Coordinator for our Boston office. The role involves managing a wide range of office services, including mail, supplies, faxes, copy center, couriers, and events, with potential oversight of task allocation within the department.

The position requires 2-3 years of administrative experience, strong communication and customer service skills, and proficiency with Microsoft Office.