Onsite Office & Project Support Specialist

SI Solutions, LLC; Rockdale (IL); On-site; USD 39,000 - 48,000; Full time

Job summary

Structural Integrity Associates, Inc. in Rockdale, IL is seeking an Office Administrator to manage daily office operations and provide administrative support to technical and business teams.

The role is onsite Monday through Friday from 8am to 5pm and requires proactive multitasking and organization. The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and a focus on accuracy, confidentiality, and customer service.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong document formatting, data entry, and records management skills.
• Excellent verbal, written, and interpersonal communication skills.

Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and employees.
• Answer and direct incoming telephone calls and inquiries.
• Receive, sort, distribute, and process mail and deliveries.
• Maintain office supply inventory and coordinate purchasing of supplies and equipment.
• Coordinate office maintenance requests and vendor services.
• Support onboarding logistics for new hires and transfers.
• Maintain organized office files and documentation.
• Perform general administrative tasks including scanning, copying, filing, printing.
• Coordinate onsite and offsite meetings, training sessions, and events.
• Prepare agendas and distribute logistics information.
• Assist with visitor accommodation and meeting support.
• Create and maintain opportunities, quotes, and projects in company systems.
• Support proposal development through document preparation and formatting.
• Assist with formatting reports and client deliverables.
• Maintain project documentation and records per procedures.
• Support project managers with setup, tracking, and admin activities.
• Coordinate project closeout and records retention.
• Process purchase requisitions and orders, ensure approvals.
• Coordinate receipt and reconciliation of purchases.
• Support shipping and receiving for office and client operations.
• Track shipments and coordinate deliveries.

Skills

MS Office

Data entry

Records management

Communication skills

Time management

Organizational skills

Attention to detail

Discretion confidentiality

Independent worker

Education

Associate degree

Bachelor's degree

Tools

NetSuite

DocuWare

ERP systems

Job description

Structural Integrity Associates, Inc. in Rockdale, IL is seeking an Office Administrator to manage daily office operations and provide administrative support to technical and business teams.

The role is onsite Monday through Friday from 8am to 5pm and requires proactive multitasking and organization. The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and a focus on accuracy, confidentiality, and customer service.