Onsite Office Administrator | Projects & Operations

Structural Integrity Associates, Inc.; Rockdale (IL); On-site; USD 39,000 - 48,000; Full time

Job summary

Structural Integrity Associates, Inc. is seeking an Office Administrator to support our Rockdale, IL office. This onsite role supports daily operations and provides administrative and project support to technical and business teams.

The successful candidate thrives in a fast-paced environment, handles multiple priorities, and offers proactive support across business functions. This position is onsite Monday through Friday, 8am-5pm, with responsibilities spanning reception, mailing, procurement,

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum 3 years of administrative, office management, or project coordination experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong document formatting, data entry, and records management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and time-management skills with ability to handle multiple priorities.
• Attention to detail, confidentiality, and discretion in handling information.
• Ability to work independently and as part of a team with a customer-service attitude.

Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and employees.
• Answer and direct incoming telephone calls and inquiries.
• Receive, sort, distribute, and process mail and deliveries.
• Maintain office supply inventory and coordinate purchasing.
• Coordinate office maintenance requests, repairs, and vendor services.
• Support onboarding logistics for new hires, transfers, and visitors.
• Maintain organized office files, records, and administrative documentation.
• Perform general administrative tasks including scanning, copying, filing, printing, and document preparation.
• Create and maintain opportunities, quotes, and projects in company systems.
• Assist with proposal development and document formatting and quality review.
• Support project managers with setup, tracking, and records retention.
• Coordinate purchasing, shipping, and receipt of items; track shipments.

Skills

Multitasking

Communication

Organization

Data entry

Time management

Discretion

Independent work

Customer service

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Structural Integrity Associates, Inc. is seeking an Office Administrator to support our Rockdale, IL office. This onsite role supports daily operations and provides administrative and project support to technical and business teams.

The successful candidate thrives in a fast-paced environment, handles multiple priorities, and offers proactive support across business functions. This position is onsite Monday through Friday, 8am-5pm, with responsibilities spanning reception, mailing, procurement,