Onsite Office Coordinator for Engineering Firm

Structural Integrity Associates, Inc.; San Diego (CA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

401k plan

Paid time off

Health insurance

Job summary

Structural Integrity Associates, Inc. (SIA) seeks an Office Administrator to support our San Diego, CA office. This role ensures smooth daily operations and provides essential administrative and project support to technical and business teams.

The candidate must be onsite 8am–5pm, Monday–Friday, thriving in a fast-paced setting and handling multiple priorities. Key responsibilities include front-desk duties, mail processing, document management, meeting coordination, and supporting proposals and

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 3+ years of administrative/office management or related experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organizational, data-entry, and records management skills.
• Excellent verbal and written communication and professional demeanor.

Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and employees.
• Answer and direct incoming telephone calls and inquiries.
• Receive, sort, distribute, and process mail and deliveries; maintain office supplies.
• Coordinate office maintenance requests and vendor services; space planning and onboarding logistics.
• Support proposal development, formatting, and document preparation.
• Assist with project setup, tracking, and administrative activities; file management.

Skills

Strong communication

Organizational skills

Multitasking

Discretion and confidentiality

Team player

Customer service orientation

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

NetSuite

DocuWare

ERP/document management systems

Job description

Structural Integrity Associates, Inc. (SIA) seeks an Office Administrator to support our San Diego, CA office. This role ensures smooth daily operations and provides essential administrative and project support to technical and business teams.

The candidate must be onsite 8am–5pm, Monday–Friday, thriving in a fast-paced setting and handling multiple priorities. Key responsibilities include front-desk duties, mail processing, document management, meeting coordination, and supporting proposals and