On-Site Office Operations Lead

RAMP; New York; On-site; USD 60,000 - 75,000; Full time

Job summary

Ramp is seeking an Office Coordinator for an on-site role in the United States. You will keep the space running smoothly, manage vendors, coordinate deliveries, meals, supplies, and ensure a welcoming, organized environment.

You’ll partner with Facilities, IT, Security, and the Workplace team, providing backup support to reception and front-of-house. The role emphasizes hands-on execution, process improvement, and a proactive approach to sustaining a high-functioning office.

Qualifications

• 2+ years in office management or similar operations role.
• Experience managing vendors and coordinating multiple workstreams.
• Highly organized with exceptional attention to detail.
• Comfortable both with strategic coordination and hands-on execution.
• Proactive and resourceful, able to solve problems independently.
• Strong sense of ownership and customer-service mindset.
• Ability to work on-site 5 days per week.

Responsibilities

• Own day-to-day vendor relationships with on-site partners including regular check-ins and daily coordination with kitchen, cleaning, and security teams
• Coordinate daily office operations, including security, food deliveries, breakfast/lunch/dinner setup, and backup reception/VIP guest support as needed
• Manage office ordering and inventory including supplies, kitchen stock, printer needs, and other operational purchases
• Maintain office appearance by coordinating conference room cleanliness, office signage, and overall workplace organization with precision
• Partner with Facilities, IT, and Security to coordinate routine maintenance and operational issues (e.g. badge access, broken doors, TVs/AV, small repairs)
• Support office floor plan changes including conference rooms and desk assignments, and other hands-on workplace initiatives as the primary on-site operations partner
• Serve as the on-site Workplace representative for Ramp Up onboarding, including office tours and new hire first day logistics
• Provide hands‑on operational support across the office and act as a backup resource for reception and front‑of‑house support
• Continuously improve the office experience by proactively identifying opportunities to enhance operations, space utilization, employee workflows, and day‑to‑day processes

Skills

Vendor management

Operational coordination

Attention to detail

Hands-on execution

Communication skills

Proactive problem solving

Ownership

Customer-service mindset

Job description

Ramp is seeking an Office Coordinator for an on-site role in the United States. You will keep the space running smoothly, manage vendors, coordinate deliveries, meals, supplies, and ensure a welcoming, organized environment.

You’ll partner with Facilities, IT, Security, and the Workplace team, providing backup support to reception and front-of-house. The role emphasizes hands-on execution, process improvement, and a proactive approach to sustaining a high-functioning office.