On‑Site Office & Facilities Coordinator

United States Digital Space LLC; New York (NY); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Flexible PTO

Relocation to NYC or SF

Health and wellness stipend

In-office perks: lunch, snacks, drinks

Job summary

RampRamp is seeking an Office Coordinator to keep the space functioning smoothly and to ensure a welcoming, organized environment for the team. You’ll manage vendors, coordinate daily office operations, and partner with Facilities, IT, and Security to maintain a high standard of workplace excellence.

You will also support reception, assist with tours for new hires, and drive initiatives to improve space utilization and processes.

Qualifications

• 2+ years of experience in office management, workplace operations, hospitality, facilities coordination, or similar operational role.
• Experience managing vendors and coordinating multiple workstreams in a fast-paced environment.
• Highly organized with exceptional attention to detail and strong follow-through.
• Comfortable rolling up your sleeves and handling both strategic coordination and hands-on execution.
• Proactive and resourceful, with the ability to anticipate needs and solve problems independently.
• Strong sense of ownership and pride in creating an exceptional workplace experience.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Thrives in a fast-paced, high-growth environment where priorities shift frequently.
• Ability to work on-site 5 days per week.

Responsibilities

• Own day-to-day vendor relationships with on-site partners including regular check-ins and daily coordination with kitchen, cleaning, and security teams.
• Coordinate daily office operations, including security, food deliveries, breakfast/lunch/dinner setup, and backup reception/VIP guest support as needed.
• Manage office ordering and inventory including supplies, kitchen stock, printer needs, and other operational purchases.
• Maintain office appearance by coordinating conference room cleanliness, office signage, and overall workplace organization with precision.
• Partner with Facilities, IT, and Security to coordinate routine maintenance and operational issues (e.g. badge access, broken doors, TVs/AV, small repairs).
• Support office floor plan changes including conference rooms and desk assignments, and other hands-on workplace initiatives as the primary on-site operations partner.
• Serve as the on-site Workplace representative for onboarding, including office tours and new hire first day logistics
• Provide hands-on operational support across the office and act as a backup resource for reception and front-of-house support.
• Continuously improve the office experience by proactively identifying opportunities to enhance operations, space utilization, employee workflows, and day-to-day processes.

Skills

Vendor management

Organization

Attention to detail

Communication

Problem solving

On-site operations

Customer service

Fast-paced environment

Ownership

Job description

RampRamp is seeking an Office Coordinator to keep the space functioning smoothly and to ensure a welcoming, organized environment for the team. You’ll manage vendors, coordinate daily office operations, and partner with Facilities, IT, and Security to maintain a high standard of workplace excellence.

You will also support reception, assist with tours for new hires, and drive initiatives to improve space utilization and processes.