Onsite Office Operations & Engagement Lead

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 40,000 - 57,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Office Manager to support its Boston office on a 3+ month contract, with a pay rate of $35/hour and onsite work at One Boston Place, Boston. The role runs Monday–Friday from 8:30 AM to 5:30 PM and includes governance of daily office operations, vendor relationships, and onboarding activities.

Responsibilities include coordinating meetings, managing supplies and catering, and handling mail, expenses, and invoices while ensuring a polished environment

Qualifications

• 3–5 years of office management, administrative support, hospitality, workplace experience, or related experience.
• Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Experience coordinating events, catering, office logistics, and vendor relationships.
• Ability to manage calendars, expenses, invoices, and administrative processes.
• Excellent communication, customer service, and interpersonal skills.
• Highly organized with strong attention to detail and the ability to multitask.
• Professional, dependable, and able to maintain confidentiality.
• Comfortable working independently in a fast-paced environment with changing priorities.
• Outgoing, friendly personality with a passion for creating a positive workplace experience.
• Experience supporting larger office environments and/or a hospitality background is strongly preferred.

Responsibilities

• Manage day-to-day office operations, facilities requests, and vendor relationships.
• Order and maintain office supplies, kitchen inventory, snacks, beverages, and catering.
• Welcome employees, visitors, candidates, and clients while maintaining a polished office environment.
• Coordinate meetings, conference room logistics, appointments, and office events.
• Oversee office mail, deliveries, invoices, expense tracking, and purchasing.
• Support onboarding activities and help create a positive new-hire experience.
• Coordinate office moves, workspace setups, and seating arrangements.
• Plan and execute employee engagement activities, team outings, and morale-building events.
• Prepare correspondence, maintain spreadsheets, answer phones, and provide administrative support.

Skills

Communication skills

Customer service

Interpersonal skills

Organization

Multitasking

Confidentiality

Independent work

Team orientation

Event planning

Vendor management

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Beacon Hill Staffing Group, LLC is seeking an Office Manager to support its Boston office on a 3+ month contract, with a pay rate of $35/hour and onsite work at One Boston Place, Boston. The role runs Monday–Friday from 8:30 AM to 5:30 PM and includes governance of daily office operations, vendor relationships, and onboarding activities.

Responsibilities include coordinating meetings, managing supplies and catering, and handling mail, expenses, and invoices while ensuring a polished environment