Executive Assistant & Office Manager — Onsite (Investment Firm)

Beacon Hill; New York (NY); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

PTO package

Life insurance

401(k) program

Job summary

Beacon Hill is seeking a highly organized Temporary to Permanent Office Administrator / Executive Assistant to join a lean, entrepreneurial investment management team in NYC. The role combines executive support for the Managing Partner with hands-on office operations, requiring initiative and ownership in a fast-paced environment.

Fully onsite at One World Trade Center, the position offers a base salary up to $95,000 with discretionary bonus, comprehensive benefits starting day one, and

Qualifications

• Bachelor's degree required.
• Experience as Executive Assistant, Office Manager, or Office Coordinator preferred.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Resourceful, self-motivated, and able to work independently.
• Ability to manage multiple priorities simultaneously.
• Entrepreneurial mindset with ownership.
• Interest in finance or professional services is a plus.
• Fully onsite role at One World Trade Center.

Responsibilities

• Provide executive support to the Managing Partner including calendar management.
• Coordinate domestic and international travel arrangements and itineraries.
• Support scheduling and administrative needs for the investment team.
• Assist with investor relations inquiries and communications.
• Maintain office operations, supplies, and facilities needs.
• Coordinate building management and vendor relationships.
• Manage meeting logistics and conference room prep.
• Support fundraising and business development initiatives.

Skills

Executive support

Calendar management

Travel coordination

Investor relations

Office management

Communication skills

Multi-tasking

Independent work

Education

Bachelor's degree

Tools

MS Office/Google Workspace

Job description

Beacon Hill is seeking a highly organized Temporary to Permanent Office Administrator / Executive Assistant to join a lean, entrepreneurial investment management team in NYC. The role combines executive support for the Managing Partner with hands-on office operations, requiring initiative and ownership in a fast-paced environment.

Fully onsite at One World Trade Center, the position offers a base salary up to $95,000 with discretionary bonus, comprehensive benefits starting day one, and