HR Administrative Assistant

VIVA USA Inc; Crystal Springs (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

VIVA USA Inc in Crystal Springs, MS is seeking an HR Administrative Assistant to provide essential administrative support to the Human Resources team. You will help manage employee records, assist with onboarding, and support daily HR operations.

The role requires attention to detail, confidentiality, proficient Microsoft Office skills, and strong communication. This is an onsite position with opportunities to contribute to onboarding and engagement activities.

Qualifications

• Education: High School Diploma or GED required; Associate degree preferred.
• Experience: 1-3 years administrative experience; HR experience preferred.
• Skills: Microsoft Office proficiency, organization, confidentiality, communication, attention to detail, and customer service.

Responsibilities

• Maintain employee records and HR databases.
• Support onboarding and new hire documentation.
• Schedule interviews and support recruiting activities.
• Maintain confidential records and ensure compliance.
• Creating and maintaining employee files and records.
• Supporting employee engagement activities and events.

Skills

Microsoft Office

Organization

Confidentiality

Communication

Attention to detail

Customer service

Education

High School Diploma or GED

Associate degree

Job description

Position Summary

The HR Administrative Assistant provides administrative and clerical support to the Human Resources department. This role assists with employee records management, onboarding, benefits administration, recruitment support, compliance documentation, and general HR operations.

Essential Duties and Responsibilities

• Maintain employee records and HR databases.
• Support onboarding and new hire documentation.
• Schedule interviews and support recruiting activities.
• Maintain confidential records and ensure compliance.
• Creating and maintaining employee files and records
• Supporting employee engagement activities and events.

Qualifications

• Education: High School Diploma or GED required; Associate degree preferred.
• Experience: 1-3 years administrative experience; HR experience preferred.
• Skills: Microsoft Office proficiency, organization, confidentiality, communication, attention to detail, and customer service.

Key Competencies

• Confidentiality, Communication, Customer Service, Attention to Detail, Teamwork, Initiative, Adaptability, and Problem Solving.

Work Environment

Office environment with regular interaction with employees and management. May support manufacturing or warehouse operations as needed.

Notes

100% Onsite

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status