Onsite Office Operations Associate – Indianapolis

Process Automation – Controls.Instruments.Validations, Inc.; Indianapolis (IN); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Generous Paid Time Off: Vacation, Sick

Company Holidays

Health insurance premium coverage

Health Savings Account (HSA) with 公司

401(k) with company match

Job summary

PACIV seeks an Office Operations Associate in Indianapolis to manage visitor reception, mail, and facility services. You will support accounting, HR, sales, and operations with documentation and travel arrangements, ensuring a smooth, well-organized office environment.

The role emphasizes multi-team collaboration, meticulous record keeping, and a professional, customer-focused approach to internal and external stakeholders.

Qualifications

• Associate degree in Business Administration or related field is preferred.
• 3+ years of administrative/office management experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact for visitors, vendors, and office inquiries.
• Manage mail, phone calls, and correspondence.
• Coordinate facility maintenance and office services.
• Oversee janitorial services and office vendors.
• Coordinate travel arrangements and related logistics.
• Maintain documents and records for business operations.

Skills

Organizational skills

Multitasking

Communication

MS Office proficiency

Attention to detail

Independent work

Customer-focused

Notary Public

NetSuite

Administrative experience

Education

Associate degree in Business Administration

Office Managementrelated experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

NetSuite

Job description

PACIV seeks an Office Operations Associate in Indianapolis to manage visitor reception, mail, and facility services. You will support accounting, HR, sales, and operations with documentation and travel arrangements, ensuring a smooth, well-organized office environment.

The role emphasizes multi-team collaboration, meticulous record keeping, and a professional, customer-focused approach to internal and external stakeholders.