Senior Executive Admin & Operations Partner

F. Hoffmann-La Roche AG; Indianapolis (IN); On-site; USD 68,000 - 127,000; Full time

Job summary

Roche in Indianapolis seeks a Senior Administrative Specialist to partner with senior leadership, manage calendars and travel, support communications, and optimize team bandwidth. This role covers procurement, onboarding, data analysis, and vendor coordination with discretion in handling confidential information.

The position is onsite at the Indianapolis campus with a focus on efficiency, accuracy, and cross-functional collaboration.

Qualifications

• Supports a senior leader with discretion and independent judgment.
• Strong calendar, travel, and meeting logistics experience.
• Advanced computer skills across spreadsheets, presentations, and enterprise software suites.

Responsibilities

• Calendar, Travel & Meeting Logistics: manage senior leadership time, schedule complex meetings and travel, prepare agendas and minutes.
• Communications & Stakeholder Liaison: draft internal/external communications, liaise with cross-functional partners and vendors.
• Operational & Department Support: coordinate daily tasks, process contracts, maintain confidential records and filing.
• Business Execution Purchasing Support: manage PO lifecycle, SOWs, contract routing, requisitions, accruals, blanket PO balances.
• Reporting, Analytics & Metrics: collect/analyze data to generate trends and dashboards for management.
• Team Onboarding & Recruitment Support: coordinate interviews and onboarding for new hires, ensuring smooth integration.
• Process Optimization & Quality Systems: drive improvements to culture and quality systems.

Skills

Calendar management

Travel coordination

Communications

Data analysis

Procurement

Vendor management

Confidential handling

Education

High School Diploma or equivalent

Associate's Degree

Bachelor's Degree

Tools

Google Workspace

MS Office Suite

Concur

Workday

HR Systems

Job description

Roche in Indianapolis seeks a Senior Administrative Specialist to partner with senior leadership, manage calendars and travel, support communications, and optimize team bandwidth. This role covers procurement, onboarding, data analysis, and vendor coordination with discretion in handling confidential information.

The position is onsite at the Indianapolis campus with a focus on efficiency, accuracy, and cross-functional collaboration.