Onsite Executive Assistant & Office Ops Lead

Ultimate Staffing Services; Minneapolis (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Professional development opportunities

Collaborative team environment

Job summary

Ultimate Staffing Services is hiring an Executive Assistant / Office Administrator to support our COO and leadership. This onsite role coordinates calendars, meetings, travel, and critical office operations to ensure smooth day-to-day functioning.

The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment, with a contract-to-hire path after 5 months and a salary between $55,000 and $65,000 plus benefits.

Qualifications

• 3+ years of Administrative Assistant or Executive Assistant experience.
• Experience supporting executive leadership teams is required.
• Strong calendar management, meeting preparation, and document handling.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for executives.
• Prepare agendas, materials, and notes; distribute follow-up actions.
• Draft and format correspondence, reports, and presentations.
• Onboard new employees and support office operations.
• Coordinate travel, events, and expense reports.
• Liaise with departments, vendors, and building management.

Skills

Executive support

Calendar management

Meeting coordination

Vendor management

Data entry

Attention to detail

Tools

Microsoft Office Suite

Word/Excel/Outlook/PowerPoint

Job description

Ultimate Staffing Services is hiring an Executive Assistant / Office Administrator to support our COO and leadership. This onsite role coordinates calendars, meetings, travel, and critical office operations to ensure smooth day-to-day functioning.

The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment, with a contract-to-hire path after 5 months and a salary between $55,000 and $65,000 plus benefits.