Onsite Office Coordinator - Temp-to-Perm (Charlotte)

Akerman LLP; Charlotte (NC); On-site; USD 25,000 - 36,000; Full time

Job summary

Akerman LLP in Charlotte, NC is seeking a Temporary-to-Permanent Office Coordinator to support day-to-day operations of the Charlotte office. This full-time, on-site role covers front desk duties, administrative tasks, office services, facilities, and general operations, requiring someone who is organized, dependable, and professional in a fast-paced environment.

Work hours are Monday through Friday, 8:30 a.m. to 5:30 p.m., with a one-hour lunch.

Qualifications

• Strong organizational and time-management skills.
• Professional communication and customer-service skills.
• Ability to work independently while also collaborating effectively with attorneys and staff.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office and the ability to learn office technology and administrative systems.
• Previous administrative or professional services office experience, preferred.
• Valid driver’s license and reliable transportation are required to complete local business-related errands, including trips to the bank, courthouse, FedEx, and post office, food pickups, and other office-related needs.

Responsibilities

• Staff the front desk and provide professional assistance to visitors, attorneys, employees, and callers.
• Answer incoming telephone calls and direct them to the appropriate individual.
• Greet visitors and manage access to the office in accordance with office security procedures.
• Coordinate shipping and deliveries, including FedEx, UPS, USPS certified mail, and other courier services.
• Assist with opening and closing general and client/matter files.
• Prepare notebooks and binders and handle copying and other document-production projects as needed.
• Order office and kitchen supplies and monitor inventory and fulfillment.
• Help ensure conference rooms, employee common areas, and other shared office spaces are organized, professional, and properly stocked, including loading and running the dishwasher as needed.
• Coordinate with Akerman IT to support Zoom, Webex, and other video conference meetings.
• Assist with basic accounting functions, including vendor invoices through Emburse, bank deposits, and check processing as needed.
• Coordinate with property management regarding parking, visitors, facilities, and maintenance matters.
• Assist with local document delivery and retrieval, including courthouse-related needs.
• Support the Office Administrator with new hire onboarding and employee departure processes.
• Reporting to the Office Administrator, provide administrative and office support to the Office Managing Partner, as needed.

Skills

Organizational skills

Time management

Professional communication

Customer service

Microsoft Office

Attention to detail

Driver's license

Job description

Akerman LLP in Charlotte, NC is seeking a Temporary-to-Permanent Office Coordinator to support day-to-day operations of the Charlotte office. This full-time, on-site role covers front desk duties, administrative tasks, office services, facilities, and general operations, requiring someone who is organized, dependable, and professional in a fast-paced environment.

Work hours are Monday through Friday, 8:30 a.m. to 5:30 p.m., with a one-hour lunch.