Onsite Office Coordinator — Temp-to-Perm

Akerman-LL; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

Akerman LLP in Charlotte, NC, seeks a Temporary–to–Permanent Office Coordinator to support day-to-day operations of the Charlotte office. This full-time, onsite role covers front desk, administrative tasks, facilities, and general office services in a fast-paced environment.

The ideal candidate is organized, dependable, professional, and able to manage multiple responsibilities with discretion while working with attorneys and staff. Hours are Monday–Friday, 8:30 a.m.

Qualifications

• Strong organizational and time-management skills to juggle multiple priorities.
• Professional communication and customer-service abilities.
• Ability to work independently while collaborating with attorneys and staff.
• Attention to detail and reliable follow-through.
• Proficiency with Microsoft Office and basic office technology.
• Valid driver’s license and reliable transportation for local errands.

Responsibilities

• Staff the front desk and assist visitors, attorneys, employees, and callers.
• Answer calls and route to the appropriate person.
• Greet visitors and manage office access per security procedures.
• Coordinate shipping and deliveries via FedEx, UPS, USPS, and couriers.
• Open and close general and client/matter files.
• Prepare notebooks, binders, copies, and document production tasks.
• Order office and kitchen supplies and monitor inventory.
• Ensure conference rooms and shared spaces are organized and stocked.
• Coordinate with IT to support Zoom, Webex and other video meetings.
• Assist with basic accounting: vendor invoices, deposits, and checks.
• Coordinate with property management on parking, visitors, facilities, and maintenance.
• Assist with local document delivery and courthouse needs.
• Support Office Administrator with onboarding and departures.
• Report to Office Administrator and support Office Managing Partner.

Skills

Organizational skills

Time management

Professional communication

Customer service

Independent work

Team collaboration

MS Office

Administrative experience

Driver's license

Tools

MS Office Suite

Job description

Akerman LLP in Charlotte, NC, seeks a Temporary–to–Permanent Office Coordinator to support day-to-day operations of the Charlotte office. This full-time, onsite role covers front desk, administrative tasks, facilities, and general office services in a fast-paced environment.

The ideal candidate is organized, dependable, professional, and able to manage multiple responsibilities with discretion while working with attorneys and staff. Hours are Monday–Friday, 8:30 a.m.