Office Coordinator – Temp-to-Perm | Benefits Eligible

Akerman-LL; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

Akerman LLP in Charlotte, NC, seeks a Temporary–to–Permanent Office Coordinator to support day-to-day operations of the Charlotte office. This full-time, onsite role covers front desk, administrative tasks, facilities, and general office services in a fast-paced environment.

The ideal candidate is organized, dependable, professional, and able to manage multiple responsibilities with discretion while working with attorneys and staff. Hours are Monday–Friday, 8:30 a.m.

Qualifications

• Strong organizational and time-management skills to juggle multiple priorities.
• Professional communication and customer-service abilities.
• Ability to work independently while collaborating with attorneys and staff.
• Attention to detail and reliable follow-through.
• Proficiency with Microsoft Office and basic office technology.
• Valid driver’s license and reliable transportation for local errands.

Responsibilities

• Staff the front desk and assist visitors, attorneys, employees, and callers.
• Answer calls and route to the appropriate person.
• Greet visitors and manage office access per security procedures.
• Coordinate shipping and deliveries via FedEx, UPS, USPS, and couriers.
• Open and close general and client/matter files.
• Prepare notebooks, binders, copies, and document production tasks.
• Order office and kitchen supplies and monitor inventory.
• Ensure conference rooms and shared spaces are organized and stocked.
• Coordinate with IT to support Zoom, Webex and other video meetings.
• Assist with basic accounting: vendor invoices, deposits, and checks.
• Coordinate with property management on parking, visitors, facilities, and maintenance.
• Assist with local document delivery and courthouse needs.
• Support Office Administrator with onboarding and departures.
• Report to Office Administrator and support Office Managing Partner.

Skills

Organizational skills

Time management

Professional communication

Customer service

Independent work

Team collaboration

MS Office

Administrative experience

Driver's license

Tools

MS Office Suite

Job description

Office Coordinator – Temp-to-Perm | Benefits Eligible

Job Category: Administration

Requisition Number: OFFIC004041

• Posted : October 30, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Charlotte, NC 28280, USA

Description

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States.

Akerman is seeking a Temporary–to–Permanent Full-Time Office Coordinator for its Charlotte, North Carolina office. The Office Coordinator will play an important role in supporting the day-to-day operations of the Charlotte office, providing front desk, administrative, office services, facilities, and general operational support. We are seeking someone who is organized, dependable, professional, and comfortable managing a variety of responsibilities in a fast-paced office environment.

This is a full-time, temporary-to-permanent, onsite position, working Monday through Friday, 8:30 a.m. to 5:30 p.m., with a one-hour lunch.

Key Responsibilities

• Staff the front desk and provide professional assistance to visitors, attorneys, employees, and callers.
• Answer incoming telephone calls and direct them to the appropriate individual.
• Greet visitors and manage access to the office in accordance with office security procedures.
• Coordinate shipping and deliveries, including FedEx, UPS, USPS certified mail, and other courier services.
• Assist with opening and closing general and client/matter files.
• Prepare notebooks and binders and handle copying and other document-production projects as needed.
• Order office and kitchen supplies and monitor inventory and fulfillment.
• Help ensure conference rooms, employee common areas, and other shared office spaces are organized, professional, and properly stocked, including loading and running the dishwasher as needed.
• Coordinate with Akerman IT to support Zoom, Webex, and other video conference meetings.
• Assist with basic accounting functions, including vendor invoices through Emburse, bank deposits, and check processing as needed.
• Coordinate with property management regarding parking, visitors, facilities, and maintenance matters.
• Assist with local document delivery and retrieval, including courthouse-related needs.
• Support the Office Administrator with new hire onboarding and employee departure processes.
• Reporting to the Office Administrator, provide administrative and office support to the Office Managing Partner, as needed.

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Professional communication and customer-service skills.
• Ability to work independently while also collaborating effectively with attorneys and staff.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office and the ability to learn office technology and administrative systems.
• Previous administrative or professional services office experience, preferred
• Valid driver’s license and reliable transportation are required to complete local business-related errands, including trips to the bank, courthouse, FedEx, and post office, food pickups, and other office-related needs.

We offer an excellent compensation and benefits package. Please submit your resume and salary requirements. EOE.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.