Onsite Office Concierge & Operations Lead

Focus Partners; Town of Babylon (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

Annual cash bonus

Job summary

Focus Partners seeks an Office Support Specialist to manage day-to-day office operations in the New Hyde Park and Long Island areas. This on-site role blends facilities support, hospitality, and executive administrative tasks to ensure a welcoming, professional environment for associates, clients, and visitors.

The role emphasizes scheduling coordination, calendar management, and proactive office improvements.

Qualifications

• Strong communication and interpersonal skills for client and visitor interactions.
• Ability to manage calendars, coordinate meetings, and prioritize tasks.
• Proven organizational skills and attention to detail in a fast-paced office.
• Experience in office operations, facilities support, or executive/admin assistance.

Responsibilities

• Maintain reception areas, conference rooms, and common spaces in a professional state.
• Provide on-site support for clients, visitors, and associates; assist with phone coverage and reception tasks.
• Coordinate meeting logistics, scheduling, and conference room readiness.
• Support vendor relationships, service requests, and office moves as needed.
• Assist with safety, emergency preparedness, and business continuity activities.

Skills

Customer service

Scheduling

Attention to detail

Communication

Education

High School diploma or equivalent

Tools

Microsoft 365

Job description

Focus Partners seeks an Office Support Specialist to manage day-to-day office operations in the New Hyde Park and Long Island areas. This on-site role blends facilities support, hospitality, and executive administrative tasks to ensure a welcoming, professional environment for associates, clients, and visitors.

The role emphasizes scheduling coordination, calendar management, and proactive office improvements.