On-Site Office Concierge & Admin Support

Focus Partners; Town of Hyde Park (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Focus Partners is seeking an Office Support Specialist to maintain day-to-day operations at the New Hyde Park office. This on-site role blends office operations, hospitality, and executive support to create a professional, client-ready environment for associates, clients, and visitors.

The role involves coordinating meetings, managing calendars, handling reception duties, and supporting workplace services initiatives across locations.

Qualifications

• High School diploma or equivalent.
• 2+ years in office support, administrative support, workplace services, hospitality, client service, or executive/advisor support.
• Broad understanding of workplace, office, facilities, or building operations.
• Professional, customer-focused communication with associates, clients, visitors, vendors, and internal partners.
• Strong organization, follow-through, attention to detail, discretion, adaptability, multitasking, and prioritization.
• Proficiency with Microsoft 365 suite (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to coordinate client meetings, manage scheduling details, and communicate effectively with clients and internal partners.
• Experience in workplace services, office operations, facilities support, or related client-facing roles.
• Exposure to safety, emergency preparedness, business continuity, or site-readiness activities.

Responsibilities

• Maintain reception areas, conference rooms, common spaces, kitchens, pantries, and shared workspaces to stay organized and client-ready.
• Serve as primary on-site contact for New Hyde Park office, welcoming clients and providing phone coverage.
• Provide administrative and scheduling support for advisors, including managing calendars and meetings.
• Coordinate catering, conference room logistics, and event support for meetings and office events.
• Assist with office moves, shipping, scanning, scheduling support, and other admin tasks.
• Support Workplace Services initiatives and communicate updates to office teams.
• Coordinate vendor and facility services, monitor service requests, and track progress.
• Support safety, emergency preparedness, and business continuity efforts.

Skills

Customer-focused communication

Organization & multitasking

Microsoft 365 proficiency

Office operations knowledge

Education

High School diploma or equivalent

Tools

Microsoft 365

Outlook

Teams

Excel

Job description

Focus Partners is seeking an Office Support Specialist to maintain day-to-day operations at the New Hyde Park office. This on-site role blends office operations, hospitality, and executive support to create a professional, client-ready environment for associates, clients, and visitors.

The role involves coordinating meetings, managing calendars, handling reception duties, and supporting workplace services initiatives across locations.