On-Site Office Concierge & Admin Support

LE0097 Focus Financial Partners, LLC; New York (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Annual bonus

Comprehensive benefits package

Job summary

Focus Partners seeks an Office Support Specialist to join our New Hyde Park, NY team. This on-site role blends office operations, facilities support, hospitality, and executive administrative assistance for senior advisors and clients.

You will maintain reception areas, support meetings and calendars, coordinate vendor services, manage supplies, and help ensure a professional, welcoming office environment across locations.

Qualifications

• High School diploma or equivalent required.
• 2+ years of related experience in office support, administrative support, workplace services, hospitality, client service, or executive/advisor support.
• Proficiency with Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint) and strong communication skills.

Responsibilities

• Maintain reception areas, conference rooms, common spaces, kitchens, pantries, supply areas, and shared workspaces to stay organized and client-ready.
• Welcome clients, visitors, and associates; provide phone coverage; support reception and administrative team needs; deliver a positive office experience.
• Coordinate internal and client meetings; manage calendars and communications; arrange conference rooms and virtual meeting links.
• Assist with office moves, workspace setup, shipping and mail services, scanning, scheduling support, and other administrative needs.
• Support vendor and facility services; track service requests and keep office areas safe and well-maintained.

Skills

Microsoft 365

Scheduling

Communication

Organizational skills

Customer service

Reception/Office operations

Vendor coordination

Education

High School diploma or equivalent

Tools

Microsoft 365 Suite

Job description

Focus Partners seeks an Office Support Specialist to join our New Hyde Park, NY team. This on-site role blends office operations, facilities support, hospitality, and executive administrative assistance for senior advisors and clients.

You will maintain reception areas, support meetings and calendars, coordinate vendor services, manage supplies, and help ensure a professional, welcoming office environment across locations.