Onsite Office Administrator & Operations Lead

Wipfli; Minneapolis (MN); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health plan options

Dental and vision coverage

HSA with firm contribution

Employee Assistance Program

401(k) with profit sharing

Flexible time off

Parental leave

Family formation benefits

Travel rewards

ID theft protection

Job summary

Wipfli in Minneapolis is seeking a Senior Administrative Assistant to support daily office operations and coordinate facility activities. This role serves as the primary contact for associates, guests, clients, and vendors, working 100% on-site to ensure a positive office experience.

The position requires strong administrative experience, professional communication skills, and proficiency with MS Office. The role supports onboarding and budgeting activities and requires independent,

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• 3+ years of administrative experience; experience at a professional services firm is preferred.
• Proficiency with Microsoft Outlook, Word, Teams, and Excel, with ability to learn new software systems.

Responsibilities

• Perform and coordinate daily office operations to ensure a professional, efficient, and welcoming work environment.
• Serve as front office point of contact: greet clients, respond to inquiries, accept deliveries, and manage mail.
• Manage equipment, vendor relationships, and office supply inventory and ordering.
• Coordinate internal meetings, associate events, and local engagement activities.
• Support onboarding activities and office orientation for new associates.
• Assist with associate function budgets, purchasing, expense tracking, and supplier invoice processing.
• Identify opportunities to improve processes, communication, and operational efficiency.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel

Education

High School Diploma or equivalent

Associate degree preferred

Job description

Wipfli in Minneapolis is seeking a Senior Administrative Assistant to support daily office operations and coordinate facility activities. This role serves as the primary contact for associates, guests, clients, and vendors, working 100% on-site to ensure a positive office experience.

The position requires strong administrative experience, professional communication skills, and proficiency with MS Office. The role supports onboarding and budgeting activities and requires independent,