Onsite Office Administrator: Front Desk & HR Support

PlanetArt; Woodridge (IL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with matching

Pet Insurance

Mental Health Benefits

Paid Time Off

Employee Product Discounts

Job summary

PlanetArt is seeking an Office Administrator to support our Woodridge facility as the first point of contact for employees, visitors, candidates, vendors, and guests. This on-site role interacts with warehouse and office staff each morning and provides general administrative support to HR and facility needs.

The position requires a high school diploma, 2+ years in an admin role, and strong communication skills.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative, clerical, receptionist, or front desk experience preferred.
• Experience in a warehouse, manufacturing, distribution, or similar environment is a plus.
• Strong customer service and interpersonal skills.
• Professional and effective verbal and written communication skills.
• Basic to intermediate proficiency with Microsoft Office, including Word and Excel.
• Bilingual English/Spanish preferred.
• Must be able to work on-site five days per week, Monday through Friday.

Responsibilities

• Greet and assist employees, visitors, candidates, vendors, and guests in a professional and courteous manner.
• Serve as front-line resource for employees, particularly warehouse employees arriving at the facility each morning.
• Answer incoming phone calls and emails and direct questions to the appropriate person or department.
• Respond to routine facility and administrative questions and appropriately elevate issues when necessary.
• Perform general clerical and administrative duties, including data entry, filing, scanning, copying, and document preparation.
• Maintain accurate information in company systems, spreadsheets, and databases.
• Manage incoming and outgoing mail, packages, and deliveries, including coordinating pickups.
• Perform daily opening and closing duties for the office as assigned.
• Submit and follow up on routine facility or maintenance requests.
• Assist Human Resources with employee events, meetings, training, celebrations, and recognition activities.
• Prepare materials, communications, sign-in sheets, and other items for employee activities.
• Support new-hire welcome activities and employee milestone recognition.
• Help maintain a professional and welcoming environment for employees and visitors.
• Assist with local errands and other administrative tasks as needed.
• Follow company policies, procedures, and safety requirements.
• Track and maintain office supplies and submit requests for replenishments when necessary.

Skills

Customer service

Bilingual English/Spanish

Microsoft Office

Education

High school diploma

Associate degree

Tools

Microsoft Office

Job description

PlanetArt is seeking an Office Administrator to support our Woodridge facility as the first point of contact for employees, visitors, candidates, vendors, and guests. This on-site role interacts with warehouse and office staff each morning and provides general administrative support to HR and facility needs.

The position requires a high school diploma, 2+ years in an admin role, and strong communication skills.