Coordinator Document and Mailroom - Houston, TX

Compass International Holdings; Houston (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short-term Disability Insurance

Long-term Disability Insurance

401(k) company match

Paid Time Off

Job summary

Compass International Holdings is seeking a highly organized Document & Mailroom Coordinator in Houston to manage mailroom operations, document processing, and vendor relations. The role emphasizes accuracy, efficiency, and confidentiality in handling sensitive documents.

The position requires 1–2 years of related experience, proficiency with Microsoft Office, and a commitment to reliable attendance. You will support checks processing and inventory management while ensuring a clean, secure

Qualifications

• High school diploma required.
• 1–2 years of experience in a similar role.

Responsibilities

• Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups.
• Prepare and process outgoing mail and assist with returned or unclaimed mail.
• Collect, sort, prepare, and scan documents.
• Label and enter documents into the system, ensuring accuracy and quality.
• Perform post-scanning quality checks and file original records.
• Secure and properly dispose of confidential documents.
• Print and scan checks for deposit for Escrow and Commission teams.
• Print Garnishment and SEP checks.
• Maintain relationships with courier services (UPS, USPS, FedEx).
• Track mail and UPS invoicing using Excel.
• Order and maintain office supplies and stockroom inventory.
• Replace toner in printers and copiers and manage service requests with equipment vendors.
• Provide coverage for other business service functions as needed.
• Maintain a clean desk policy and secure environment.

Skills

Organizational skills

Communication skills

Attention to detail

Attendance reliability

Education

High school diploma

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Job description

We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Key Responsibilities

Mailroom Operations

• - Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups
• - Prepare and process outgoing mail and assist with returned or unclaimed mail

Document Management

• - Collect, sort, prepare, and scan documents
• - Label and enter documents into the system, ensuring accuracy and quality
• - Perform post-scanning quality checks and file original records
• - Secure and properly dispose of confidential documents

Financial Support

• - Print and scan checks for deposit for Escrow and Commission teams
• - Print Garnishment and SEP checks.

Vendor & Inventory Management

• - Maintain relationships with courier services (UPS, USPS, FedEx)
• - Track mail and UPS invoicing using Excel
• - Order and maintain office supplies and stockroom inventory
• - Replace toner in printers and copiers and manage service requests with equipment vendors

Other Duties

• - Provide coverage for other business service functions as needed
• - Maintain a clean desk policy and secure environment

Qualifications

• - High School diploma required
• - 1–2 years of experience in a similar role
• - Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• - Ability to learn new software quickly
• - Strong organizational and communication skills with keen attention to detail
• - Comfortable with light physical activity, including lifting to 25 lbs. occasionally
• - Regular, predictable attendance is essential
• - Positive attitude and commitment to delivering premier service

We are proud to offer a comprehensive benefits package to our employees including:

• - Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
• - 401(k) savings plan with company match
• - Paid Time Off to Include Holidays, Vacation Time, and Sick Time
• - Paid Family & Paternity Leave
• - Life Insurance
• - Business Travel Accident Insurance
• - All employees receive access to LinkedIn Learning
• - Employee Referral Program
• - Adoption Assistance Program
• - Employee Assistance Program
• - Health and Wellness Program and Incentives
• - Employee Discounts
• - Employee Resource Groups