Onsite Mail Coordinator: Detail-Driven Logistics

System One; Merrifield (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

System One, Vienna VA, is seeking a Mail Coordinator for a contract, onsite role. You will manage inbound/outbound mail, track shipments, and support campus departments.

The ideal candidate has strong attention to detail, teamwork skills, experience in high production environments, and proficiency with office software. You will work with FedEx/USPS tools and help maintain mail rooms and security.

Qualifications

• Strong attention to detail and accuracy in mail handling.
• Ability to collaborate across departments and teams.
• Experience in high production environment meeting deadlines.
• Proven multitasking with independent and team work.
• Excellent verbal and written communication skills.
• Familiarity with courier software (FedEx/USPS/UPS) desired.
• Proficiency with Microsoft Office products desired.

Responsibilities

• Deliver inbound mail and packages across campus.
• Maintain records of mail handling activities.
• Ensure timely delivery of USPS correspondence and shipments.
• Use tracking systems to document chain of custody.
• Organize, timestamp, and distribute inbound mail.
• Identify employee delivery locations using available tools.
• Research and re-route mail as needed.
• Assist employees with mail inquiries and supplies.
• Maintain campus mail rooms and ensure security of forms.

Skills

Detail oriented

Team collaboration

High production environment

Multi-tasking

Customer service

Courier software knowledge

MS Office

Tools

Microsoft Office

Job description

System One, Vienna VA, is seeking a Mail Coordinator for a contract, onsite role. You will manage inbound/outbound mail, track shipments, and support campus departments.

The ideal candidate has strong attention to detail, teamwork skills, experience in high production environments, and proficiency with office software. You will work with FedEx/USPS tools and help maintain mail rooms and security.