Mailroom & Logistics Coordinator

QuickPro Staffing; Wilberforce (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

QuickPro Staffing seeks a Mailroom & Logistics Coordinator to oversee daily mailroom, shipping, receiving, freight, and courier operations for a busy institutional/campus environment.

The role coordinates incoming and outgoing mail and shipments while delivering excellent service to internal departments, vendors, and customers. Strong MS Office and inventory skills are required, with 1–2 years in mailroom/logistics preferred.

Qualifications

• Associate degree or technical certification required or equivalent experience.
• Bachelor's degree in Business, Management, Logistics, or related field preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with inventory systems and recordkeeping.

Responsibilities

• Oversee daily mailroom, shipping, receiving, and courier operations.
• Receive, sort, process, and distribute incoming and outgoing mail.
• Prepare and process outgoing packages, freight, and special shipments via USPS, FedEx, UPS and others.
• Verify shipment and delivery information for accuracy and timeliness.
• Operate postage meters and mailing equipment and related machinery.
• Maintain accurate delivery, shipping, inventory, and logistics records.
• Prepare reports, chargebacks, accounting forms, schedules, and other admin docs.
• Coordinate bulk mailings and special shipping projects with campus personnel.
• Serve as liaison with USPS, FedEx, UPS, vendors, and service providers.
• Coordinate freight deliveries for departments, labs, and facilities.
• Maintain security and organization of mailroom and logistics areas.
• Monitor inventory of shipping supplies.
• Assist with parcel claims for lost/damaged items.
• Ensure compliance with postal regulations and internal policies.
• Communicate professionally with departments, vendors, and customers.
• Support management with scheduling, reporting, budgeting, and admin tasks.
• Participate in professional development related to logistics and safety.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication skills

Independent work

Detail-oriented

Education

Associate degree or technical certification

Bachelor's degree in Business/Management/Logistics

Tools

Microsoft Office (Word, Excel, Outlook)

Inventory systems

Job description

QuickPro Staffing seeks a Mailroom & Logistics Coordinator to oversee daily mailroom, shipping, receiving, freight, and courier operations for a busy institutional/campus environment.

The role coordinates incoming and outgoing mail and shipments while delivering excellent service to internal departments, vendors, and customers. Strong MS Office and inventory skills are required, with 1–2 years in mailroom/logistics preferred.