Onsite HR & Finance Office Assistant

Big River Forest Products; Coushatta (LA); On-site; USD 31,000 - 50,000; Full time

Benefits offered by this job

Medical and Prescription Insurance

Vision Insurance

Short Term Disability

Long Term Disability

401K W/Company Match

Paid time off(PTO)

Job summary

Coushatta Forest Products is seeking an Office Assistant to join our leadership team in Coushatta, LA. This role will be the first point of contact for the leadership team, employees, clients and visitors, handling scheduling, files, and HR/payroll coordination.

You will assist Human Resources, finance, and operations with onboarding, I-9/W-4 processing, and safety training coordination while maintaining accurate records and ensuring confidentiality.

Qualifications

• High school diploma or GED required.
• Associate degree preferred in business, accounting, HR, or related field.
• 1+ years of administrative, office, HR, or accounting support experience.
• Experience in manufacturing, plant, or industrial environment preferred.
• Proficiency with Microsoft Office, especially Excel and Word; Outlook for calendar and email management.
• Experience with accounting software and HRIS/payroll systems is a plus.

Responsibilities

• Support and assist the HR Business Partner, Plant Manager, and Senior Accountant.
• Post open positions on job boards, company site, and approved channels.
• Screen applications against requirements and forward qualified candidates.
• Schedule interviews and coordinate interview panels.
• Assist with background checks, drug screens, and reference checks.
• Prepare new hire packets and ensure completion of required paperwork (I-9, W-4, tax forms, benefits enrollment).
• Verify I-9 documentation and complete E-Verify where applicable.
• Coordinate first-day logistics and system access requests.
• Schedule and facilitate new hire orientation; track onboarding progress.
• Create and maintain personnel, medical, and I-9 files securely.
• Enter and update employee data in HRIS and payroll systems.
• Schedule safety trainings and assist with OSHA documentation.
• Serve as first point of contact for policy questions; route complex inquiries.
• Assist with employee engagement activities and company communications.
• Reconcile invoices against shipping docs and resolve discrepancies with Operations.
• Perform three-way matching of invoices to POs and receiving docs; research discrepancies.
• Process and track employee expense reimbursements and purchasing card transactions.
• Assist Finance with month-end close tasks and reporting.
• Prepare reports, spreadsheets, and presentations for Plant Manager.
• Track operational data such as production, shipping, or attendance information.

Skills

Administrative support

HR documentation

Microsoft Office

Attention to detail

Calendar management

Communication skills

Education

High school diploma or GED

Associates degree in business or related field

Tools

ADP Workforce Now

Excel

ERP system

Job description

Coushatta Forest Products is seeking an Office Assistant to join our leadership team in Coushatta, LA. This role will be the first point of contact for the leadership team, employees, clients and visitors, handling scheduling, files, and HR/payroll coordination.

You will assist Human Resources, finance, and operations with onboarding, I-9/W-4 processing, and safety training coordination while maintaining accurate records and ensuring confidentiality.