Administrative Assistant - HR & Office Operations

Ultimate Staffing Services; Cypress (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ultimate Staffing Services in Cypress, CA, is partnering with a local company to hire an Administrative Assistant. The role supports HR, office administration, and clerical accounting tasks with a focus on scheduling, onboarding, and vendor coordination.

This hourly position offers competitive pay and room for growth. The ideal candidate has 2–3 years of administrative experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Minimum 2–3 years of administrative and office experience in a professional business environment.
• Organized, detail-oriented, dependable, and strong at follow-through.
• Genuinely enjoy helping people and being part of a team.
• Bring positive, professional, and can-do attitude.
• Basic accounting/data entry with 1–2 years' experience.
• Intermediate proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle highly confidential information.

Responsibilities

• Assist with interview scheduling and applicant tracking.
• Assist in employee onboarding.
• Assist in obtaining business licenses/permits.
• Assist in preparation of labor surveys, census, and reporting.
• Respond to employee inquiries and concerns in a timely manner.
• Prepare and email office announcements and reminders to personnel.
• Assist in planning, scheduling, and coordinating company events.
• Order service awards for employee recognition program.
• Coordinate and schedule training and development courses.
• Order business cards for personnel if needed.
• Order and post labor law posters annually.
• Prepare personnel files.
• Perform other duties as assigned.

Skills

Interpersonal skills

Time management

Customer service

Detail oriented

Team player

Organized

Proactive

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Ultimate Staffing Services in Cypress, CA, is partnering with a local company to hire an Administrative Assistant. The role supports HR, office administration, and clerical accounting tasks with a focus on scheduling, onboarding, and vendor coordination.

This hourly position offers competitive pay and room for growth. The ideal candidate has 2–3 years of administrative experience, strong organizational and communication skills, and proficiency in MS Office.