Onsite HR Coordinator — Miami: Recruitment & Onboarding

Alivi Health; Miami (FL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical/Vision/Dental

401k with company match

STD

PTO

Paid Holidays

Job summary

Alivi Health in Miami, onsite 5 days a week, seeks an HR Coordinator to own recruitment, onboarding, and new hire orientation from start to finish. You will partner with hiring managers, maintain applicant pipelines in HRIS/ATS, and ensure a smooth candidate experience.

You will also manage onboarding tasks, plan orientation, coordinate with IT and departments for access, and conduct turnover analysis and exit processes while handling legal document coordination and day-to-day HR operations with

Qualifications

• 1–2 years of experience in human resources, recruiting, or HR coordination.
• High school diploma or equivalent; an associate’s or bachelor’s degree in HR, Business, or a related field is a plus.
• Working knowledge of the full recruitment and onboarding process.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Ability to handle confidential information with discretion.
• Ability to work onsite at the Miami office 5 days a week.

Responsibilities

• Own the full recruitment cycle: post openings, source and screen candidates, schedule interviews, and coordinate offers.
• Partner with hiring managers to understand staffing needs, write job postings, and keep searches on schedule.
• Maintain the applicant pipeline in the HRIS/ATS and give hiring managers regular status updates.
• Ensure a professional and timely candidate experience from application to offer.
• Manage onboarding for all new hires, including offer letters, background checks, new hire paperwork, and I-9 completion.
• Plan and lead New Hire Orientation, covering company policies, benefits overview, and culture.
• Coordinate with IT, managers, and other departments so new hires have equipment, access, and a clear first-week plan.
• Check in with new hires during their first 90 days to support retention.
• Conduct exit interviews and document key themes and feedback.
• Prepare monthly and quarterly turnover and attrition reports by department, role, and reason for leaving.
• Identify trends and share findings with HR leadership to support retention efforts.
• Receive incoming legal letters and notices, such as attorney letters, subpoenas, agency charges, and wage garnishments, and log them the same day.
• Send legal documents to the Legal department promptly, following Alivi’s routing process.
• Maintain a legal document tracker with date received, document type, date sent to Legal, status, and response deadlines.
• Follow up with Legal on open items and flag upcoming deadlines so responses are not missed.
• Gather employee records and documents requested by Legal, and store legal correspondence securely and confidentially.
• Assist with day-to-day HR tasks, including employee file maintenance, HRIS data entry, and employee questions.
• Support HR projects, audits, and compliance activities as needed.
• Maintain confidentiality of employee and company information at all times.
• Perform other duties as assigned.

Job description

Alivi Health in Miami, onsite 5 days a week, seeks an HR Coordinator to own recruitment, onboarding, and new hire orientation from start to finish. You will partner with hiring managers, maintain applicant pipelines in HRIS/ATS, and ensure a smooth candidate experience.

You will also manage onboarding tasks, plan orientation, coordinate with IT and departments for access, and conduct turnover analysis and exit processes while handling legal document coordination and day-to-day HR operations with