Human Resource Coordinator

Alivi; Miami (FL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical/Vision/Dental

401k with company match

STD

PTO

Paid Holidays

Job summary

Alivi Health is seeking an HR Coordinator to own recruitment, onboarding, and new hire orientation from start to finish. You will partner with hiring managers to fill positions, ensure smooth onboarding, and track turnover and exit interviews.

This is a hands-on, onsite role with 1–2 years HR experience, requiring attendance five days a week at the Miami office. You will manage legal document routing, HR operations, and maintain confidentiality while supporting HR projects and audits.

Qualifications

• 1–2 years of experience in human resources, recruiting, or HR coordination
• High school diploma or equivalent; an associate’s or bachelor’s degree in HR, Business, or a related field is a plus
• Working knowledge of the full recruitment and onboarding process
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook
• Ability to handle confidential information with discretion
• Ability to work onsite at the Miami office 5 days a week

Responsibilities

• Own the full recruitment cycle: post openings, source and screen candidates, schedule interviews, and coordinate offers
• Partner with hiring managers to understand staffing needs, write job postings, and keep searches on schedule
• Maintain the applicant pipeline in the HRIS/ATS and give hiring managers regular status updates
• Ensure a professional and timely candidate experience from application to offer
• Manage onboarding for all new hires, including offer letters, background checks, new hire paperwork, and I-9 completion
• Plan and lead New Hire Orientation, covering company policies, benefits overview, and culture
• Coordinate with IT, managers, and other departments so new hires have equipment, access, and a clear first-week plan
• Check in with new hires during their first 90 days to support retention
• Conduct exit interviews and document key themes and feedback
• Prepare monthly and quarterly turnover and attrition reports by department, role, and reason for leaving
• Identify trends and share findings with HR leadership to support retention
• Receive incoming legal letters and notices, log them the same day, route to Legal, and maintain a tracker
• Gather employee records requested by Legal, store securely and confidentially
• Assist with day-to-day HR tasks, including employee file maintenance and HRIS data entry
• Support HR projects, audits, and compliance activities
• Maintain confidentiality of employee and company information
• Perform other duties as assigned

Skills

Recruiting experience

Onboarding

HR coordination

Microsoft Office

Confidential information handling

Education

High school diploma

Associate or Bachelor in HR/Business

Tools

UKG Ready HRIS

Microsoft Excel

HRIS/ATS usage

Job description

SUMMARY

The HR Coordinator owns Alivi Health’s recruitment, onboarding, and new hire orientation from start to finish. This role partners closely with hiring managers to fill open positions, makes sure new employees have a smooth start, and tracks why people leave through turnover reporting, attrition reporting, and exit interviews.

Onsite 5 days a week
Pay Range : $20-$23

SUMMARY

The HR Coordinator owns Alivi Health’s recruitment, onboarding, and new hire orientation from start to finish. This role partners closely with hiring managers to fill open positions, makes sure new employees have a smooth start, and tracks why people leave through turnover reporting, attrition reporting, and exit interviews.

The HR Coordinator also supports day-to-day HR operations and serves as the HR point of contact for legal documents, receiving, routing, and tracking them so nothing is missed. This is a hands‑on, onsite role for someone with HR experience who enjoys variety, working with people, and getting the details right.

DUTIES & RESPONSIBILITIES

Recruitment

• Own the full recruitment cycle: post openings, source and screen candidates, schedule interviews, and coordinate offers
• Partner with hiring managers to understand staffing needs, write job postings, and keep searches on schedule
• Maintain the applicant pipeline in the HRIS/ATS and give hiring managers regular status updates
• Ensure a professional and timely candidate experience from application to offer

Onboarding and New Hire Orientation

• Manage onboarding for all new hires, including offer letters, background checks, new hire paperwork, and I-9 completion
• Plan and lead New Hire Orientation, covering company policies, benefits overview, and culture
• Coordinate with IT, managers, and other departments so new hires have equipment, access, and a clear first-week plan
• Check in with new hires during their first 90 days to support retention

Turnover, Attrition, and Exit Interviews

• Conduct exit interviews and document key themes and feedback
• Prepare monthly and quarterly turnover and attrition reports by department, role, and reason for leaving
• Identify trends and share findings with HR leadership to support retention

Legal Document Coordination

• Receive incoming legal letters and notices, such as attorney letters, subpoenas, agency charges, and wage garnishments, and log them the same day
• Send legal documents to the Legal department promptly, following Alivi’s routing process
• Maintain a legal document tracker with date received, document type, date sent to Legal, status, and response deadlines
• Follow up with Legal on open items and flag upcoming deadlines so responses are not missed
• Gather employee records and documents requested by Legal, and store legal correspondence securely and confidentially

HR Operations

• Assist with day-to-day HR tasks, including employee file maintenance, HRIS data entry, and employee questions
• Support HR projects, audits, and compliance activities as needed
• Maintain confidentiality of employee and company information at all times
• Perform other duties as assigned

REQUIREMENTS & QUALIFICATIONS

Required

• 1–2 years of experience in human resources, recruiting, or HR coordination
• High school diploma or equivalent; an associate’s or bachelor’s degree in HR, Business, or a related field is a plus
• Working knowledge of the full recruitment and onboarding process
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook
• Ability to handle confidential information with discretion
• Ability to work onsite at the Miami office 5 days a week

Preferred

• Experience with UKG Ready HRIS
• Experience preparing HR reports or tracking turnover and attrition data
• Bilingual in English and Spanish
• Experience handling, logging, or routing legal or compliance documents
• Experience in a healthcare setting
• aPHR or SHRM-CP certification, or progress toward one

COMPETENCIES

• Organization and time management: manages several open roles and new hire classes at once
• Communication: clear, professional written and verbal communication
• Data and reporting: comfortable working with data and turning it into simple reports
• Relationship building: partners effectively with hiring managers and employees
• Attention to detail and follow-through
• Discretion: handles sensitive employee and legal information with care
• Deadline management: tracks time-sensitive documents and follows up until they are closed

Benefits: Medical/Vision/Dental, 401k with company match, STD, PTO, Paid Holidays