Onsite Front Office & Admin Coordinator

Quantum World Technologies Inc.; Piscataway Township (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Quantum World Technologies Inc. is seeking a responsible Administrative Executive / Front Desk Executive to manage day-to-day office and front desk operations at our onsite location in Piscataway, NJ.

The role requires professional greeting of visitors, handling calls, and effective email management. The ideal candidate will be organized, reliable, and able to multitask while coordinating with different departments and attending client meetings, both physical and virtual.

Qualifications

• Good verbal and written communication skills.
• Fast learner with strong interpersonal and convincing abilities.
• Proficient in MS Office (Word, Excel, Outlook).
• Reliable, responsible, organized, and punctual.
• Able to multitask and collaborate across teams.
• Prior experience in Administration or Front Desk preferred.

Responsibilities

• Greet and assist visitors and clients professionally.
• Answer and direct phone calls.
• Handle physical mails, courier packages, legal notices, and official documents.
• Manage and respond to emails in a timely and professional manner.
• Draft and send business emails and maintain records.
• Coordinate with departments for smooth office operations.
• Attend and coordinate physical and virtual client meetings when required.
• Handle escalated emails and administrative tasks.
• Maintain office files, documents, and supplies.
• Perform general reception and administrative duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Multitasking

Fast learner

Organization

Tools

MS Office (Word, Excel, Outlook)

Job description

Quantum World Technologies Inc. is seeking a responsible Administrative Executive / Front Desk Executive to manage day-to-day office and front desk operations at our onsite location in Piscataway, NJ.

The role requires professional greeting of visitors, handling calls, and effective email management. The ideal candidate will be organized, reliable, and able to multitask while coordinating with different departments and attending client meetings, both physical and virtual.