Onsite Field Operations Admin Specialist

XNRGY Climate Systems, Inc.; Amarillo (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonus incentive plan

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Career advancement opportunities

Diversity-friendly workplace

Job summary

XNRGY Climate Systems, Inc. is seeking a Field Operations Administrative Assistant to support our Amarillo project team onsite. The role focuses on accuracy, organization, and timely handling of field reports and records for multiple projects.

The successful candidate will work with Service Coordinators, Project Managers, Superintendents, and field leads to ensure documentation is complete, properly filed, and easily retrievable, using both paper and electronic systems.

Qualifications

• At least 2 years of experience in office administration or a related field.
• Proficiency with Microsoft Excel, Word, email and common applications.
• Experience using SharePoint for file management.
• Strong attention to detail and accuracy in records.

Responsibilities

• Receive daily inspection reports and related paperwork prepared by Service Coordinators.
• Scan documents and verify records for completeness and legibility.
• Route, organize, and file project documentation according to procedures.
• Maintain orderly paper and electronic records, including PDFs and photos.
• Upload, name, sort, and maintain files in SharePoint for accessibility.
• Review documents for missing pages, signatures, dates, or other required information.
• Flag discrepancies and follow up with team members to resolve issues.
• Work with Project Managers and field leads to support workflows.
• Use Excel to maintain simple logs and trackers.
• Complete additional project-related administrative tasks as needed.

Skills

Attention to detail

Organizational skills

Professional communication

Reliability

Tools

SharePoint

Excel

Word

Job description

XNRGY Climate Systems, Inc. is seeking a Field Operations Administrative Assistant to support our Amarillo project team onsite. The role focuses on accuracy, organization, and timely handling of field reports and records for multiple projects.

The successful candidate will work with Service Coordinators, Project Managers, Superintendents, and field leads to ensure documentation is complete, properly filed, and easily retrievable, using both paper and electronic systems.