On-Site Field Office Administrator

Hoffman Construction Company; Childress (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Hoffman Construction is seeking a Field Administrative Assistant to support the field office in Childress, TX. Reporting to the Field Office Manager, you will coordinate supplies, meetings, visitors, vendors, onboarding, timesheets, and general admin tasks to keep the project on track.

You will work on site with a focus on documentation, safety paperwork, and daily diaries, contributing to efficient site operations and project success.

Qualifications

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.
• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.

Responsibilities

• Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
• Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
• Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
• Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
• Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
• Support the onboarding process for new hires, internal transfers, and consultants.
• Collect and file employee timesheets in a timely and organized manner.
• Assist office staff with various requests and administrative tasks to support overall efficiency.
• Track drug testing and safety orientation paperwork.
• Assist in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Organize and lead project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Skills

45 wpm typing

Strong teamwork

Time management

Communication skills

Education

High school diploma or GED

Tools

Windows OS

Microsoft Office 365

ProCore

Teams

Job description

Hoffman Construction is seeking a Field Administrative Assistant to support the field office in Childress, TX. Reporting to the Field Office Manager, you will coordinate supplies, meetings, visitors, vendors, onboarding, timesheets, and general admin tasks to keep the project on track.

You will work on site with a focus on documentation, safety paperwork, and daily diaries, contributing to efficient site operations and project success.