Onsite Field Office Coordinator (Construction Admin)

BNBuilders, Inc.; Pacifica (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health benefits (medical/vision/dental

401(k) with match

ESOP ownership

Vacation 15 days/yr

Sick leave 80 hrs/yr

10 holidays

Parental leave

Annual discretionary bonus

Job summary

BNBuilders, Inc. is seeking a Field Office Coordinator to provide professional administrative support for project sites.

You will manage project data in Sage 300, prepare and issue contracts via DocuSign, assist with billing and payroll documentation, and coordinate document flows with subcontractors on site. You will also maintain filing systems, assist in project setup and closeout, and provide general office support to leadership and the project team.

Qualifications

• High school diploma or equivalent; 2 years of college preferred.
• 2 years of construction administration experience supporting field operations.
• Proficient in MS Office (Word, Excel, Outlook).
• Knowledge of Sage 300 preferred; DocuSign and Bluebeam helpful.

Responsibilities

• Set up and maintain project commitment data in Sage 300.
• Prepare project contracts and agreements; issue via DocuSign and follow up as needed.
• Assist with customer billings, lien releases, and certified payrolls as applicable.
• Distribute and collect documents with subcontractors; maintain logs.
• Enter weekly field timecards and ensure correct coding.
• Keep filing systems organized for jobs, insurance, and logs.
• Support project setup and closeout activities throughout the project.
• Provide general office support and assist leadership as needed.
• Work onsite at the jobsite and adapt to equipment and site conditions.

Skills

Time management

Organizational skills

Communication

Self-motivation

Education

High school diploma / associate degree

Tools

Sage 300

DocuSign

Bluebeam/Adobe Acrobat

Job description

BNBuilders, Inc. is seeking a Field Office Coordinator to provide professional administrative support for project sites.

You will manage project data in Sage 300, prepare and issue contracts via DocuSign, assist with billing and payroll documentation, and coordinate document flows with subcontractors on site. You will also maintain filing systems, assist in project setup and closeout, and provide general office support to leadership and the project team.