Field Office Coordinator

BNBuilders, Inc.; Pacifica (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health benefits (medical/vision/dental

401(k) with match

ESOP ownership

Vacation 15 days/yr

Sick leave 80 hrs/yr

10 holidays

Parental leave

Annual discretionary bonus

Job summary

BNBuilders, Inc. is seeking a Field Office Coordinator to provide professional administrative support for project sites.

You will manage project data in Sage 300, prepare and issue contracts via DocuSign, assist with billing and payroll documentation, and coordinate document flows with subcontractors on site. You will also maintain filing systems, assist in project setup and closeout, and provide general office support to leadership and the project team.

Qualifications

• High school diploma or equivalent; 2 years of college preferred.
• 2 years of construction administration experience supporting field operations.
• Proficient in MS Office (Word, Excel, Outlook).
• Knowledge of Sage 300 preferred; DocuSign and Bluebeam helpful.

Responsibilities

• Set up and maintain project commitment data in Sage 300.
• Prepare project contracts and agreements; issue via DocuSign and follow up as needed.
• Assist with customer billings, lien releases, and certified payrolls as applicable.
• Distribute and collect documents with subcontractors; maintain logs.
• Enter weekly field timecards and ensure correct coding.
• Keep filing systems organized for jobs, insurance, and logs.
• Support project setup and closeout activities throughout the project.
• Provide general office support and assist leadership as needed.
• Work onsite at the jobsite and adapt to equipment and site conditions.

Skills

Time management

Organizational skills

Communication

Self-motivation

Education

High school diploma / associate degree

Tools

Sage 300

DocuSign

Bluebeam/Adobe Acrobat

Job description

Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!

JOB SUMMARY

The Field Office Coordinator is responsible for providing professional, general administrative office and project support, office coordination, and reception services to project sites.

SALARY RANGE: $30/hour - $40/hour

BENEFITS

• Group medical, vision, and dental insurance, including a choice of two benefit plans - a PPO plan and a High Deductible/ Health Savings Account plan with company contribution to HSA.
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Vacation accrued on a weekly basis at a full-time annualized equivalent rate of 15 days (3 work weeks) per year.
• Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours.
• 10 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and your manager's assessment of your performance.
• A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (pre‑tax) and Roth (post‑tax) contribution options.
• We are proud to be an employee‑owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It’s 100% company‑funded and is invested in BNBuilders stock. You can participate in this long‑term plan after you complete 1 year of service (with at least 1,000 hours).

JOB RESPONSIBILITIES

• Setup, assist, and maintain project commitment data in Sage 300.
• Create project contract documents, such as Project Agreements, Service Agreements, Subcontract Change Orders, etc.in sage and issue via DocuSign. Follow up to assist with completion of documents as needed.
• Assist in compiling customer billings, lien releases, and certified payrolls, as applicable.
• Distribute and collect documents to/from subcontractors and maintain document logs.
• Compile client required cost substantiation documentation and reconciliation.
• Enter weekly field timecards and verify correct coding.
• Maintain accurate, standardized filing system, including weekending and month-ending job files, insurance and bonding longs, commitment logs, safety records, and job files.
• Assist in project set‑up and close out process through the duration of the project.
• General office support, including assisting leadership and administrative support teams.
• The functionality of this job is performed onsite at a jobsite, it is required that you are comfortable with all facility set ups for a jobsite.
• Other duties as assigned.

QUALIFICATIONS

• High school graduate or equivalent, with at least 2 years of college education preferred.
• Requires two years of experience in construction administration, in a role that directly supports field construction operations.
• Proficient working knowledge of construction project procedures, concepts, and practices.
• Proficient verbal communication skills, including professional telephone manner.
• Strong multitasking, problem‑solving, time management, and organizational skills are required.
• Advanced knowledge of MS Office applications, including Word, Excel, and Outlook.
• Knowledge of DocuSign and Bluebeam/Adobe Acrobat is preferred.
• Basic knowledge of accounting principles, preference given to those with experience in Sage 300.
• Self‑Motivated, reliable, demonstrated sense of urgency, ownership of tasks and accountability.
• Treats internal clients professionally and in a positive manner; has a can‑do attitude; receives constructive criticism in positive fashion.
• Displays appropriate flexibility adapts quickly to change while being sufficiently autonomous to be effective in an environment of minimal direct supervision.
• Ability to learn quickly; maintain professional demeanor in stressful situations, demonstrating service, courtesy, and compassion.
• Displays enthusiasm for own and BNBs work. Can be relied upon to meet the needs of BNB (availability, quality work, and accuracy) and the client.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Capable of traversing over construction‑type terrain when under development; moving through the construction site and the materials in place for use on the site; climbing ladders and temporary stairways; conducting visual inspections of quality of construction and materials being used in construction. Conduct jobsite walks to ensure successful project completion. Conduct jobsite walks to identify and eliminate safety hazards.

WORK ENVIRONMENT

BNB believes in collaboration, team building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at the job site. The noise level in the work environment and job site can be loud. This position is performed in outside weather conditions.

Our Commitment to Diversity and Inclusion

At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve. Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together.

Note: BNBuilders retains the discretion to change the details of this posting at any time.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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