Onsite Field Office Administrative Specialist

Saulsbury; Odessa (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Per Diem

Job summary

Saulsbury Industries is seeking an on-site Administrative/Office Clerk to support field operations in Odessa, TX. The role focuses on maintaining office records, processing paperwork, and implementing office-based procedures under the Corporate Office.

Outside of Carlsbad NM, the position will reside at our on-site office location. Key duties include handling payroll recaps, document verification, timely approvals, and collaboration with Site Manager and Superintendents on progress reports.

Qualifications

• 2+ years of field clerk/office management experience in a construction environment.
• Willing to work in a construction environment and comply with all safety and PPE requirements.
• Ability to work at project office location.
• Hours are 6am-6:30pm / Monday through Friday.
• Per Diem offered if candidates live more than 50 miles from project site.
• Travel may be required depending on project location.
• Liaison between Superintendent and craft employees.
• Work closely with the corporate HR team regarding field paperwork.
• Proficient in Excel and Microsoft Office, Outlook, Word.
• Authorized to work in the United States.

Responsibilities

• Assist employees with employment paperwork, verifying documents, E-verify, Attorney General, completeness of paperwork and adherence to deadlines.
• Enter correct phase codes correctly and material recaps.
• General office duties including scanning paperwork, answering phones, filing and maintaining documentation and correspondence, copying, and data entry as directed by project management.
• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.
• Obtain required authorization/approvals for various paperwork.
• Assist Site Manager and Superintendents with weekly progress reports.
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials.
• Assist Purchasing with paperwork, collecting and matching delivery tickets, communicate with vendors, prepare for billing.
• Receive, sort, and log all incoming deliveries; prepare all outbound deliveries.
• Assist Project HSE site onboarding including safety orientation.
• Scanning, reports, and drug testing (must be approved by Sr. HR Manager only).
• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.

Tools

Excel

Microsoft Word

Outlook

Microsoft Office

Job description

Saulsbury Industries is seeking an on-site Administrative/Office Clerk to support field operations in Odessa, TX. The role focuses on maintaining office records, processing paperwork, and implementing office-based procedures under the Corporate Office.

Outside of Carlsbad NM, the position will reside at our on-site office location. Key duties include handling payroll recaps, document verification, timely approvals, and collaboration with Site Manager and Superintendents on progress reports.