Field Office Clerk

Saulsbury Industries; Town of Texas (WI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Per Diem offered if candidates live >

Equal Opportunity Employer

Job summary

Saulsbury Industries currently seeks an organized administrative support professional for its field operations. The role is on-site at the project office, with duties ranging from office records to policy implementation under the Corporate Office.

You will balance timesheets, assist with procurement, and support site management with reports, safety onboarding, and documentation. The position requires at least 2 years in construction office work and the ability to travel as needed.

Qualifications

• 2+ years of field clerk/office management in a construction environment.
• Authorized to work in the United States.
• Willing to work in a construction environment with safety PPE requirements.
• Ability to work at project office location.

Responsibilities

• Assist employees with employment paperwork and verify documents.
• Enter phase codes correctly and material recaps.
• Handle general office duties including scanning, filing, and data entry.
• Balance and submit time via timesheets to payroll.
• Assist Site Manager and Superintendents with weekly progress reports.
• Support procurement with paperwork and vendor communication.
• Receive, sort, and log deliveries; handle outbound shipments.
• Assist site onboarding, safety orientation, and HR forms.
• Maintain and organize office records and correspondence.

Skills

Excel

Data entry

Office administration

Microsoft Office

Outlook

Word

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Take your next step with Saulsbury Industries! Location: Odessa, TX / Ector County Type: Full Time - On Project Site

General Information/Job Summary

Provides administrative support for field operations. Primary duties include maintaining office records, and implementing office-based procedures and policies as directed by the Corporate Office. This position would be located at our on site office location, outside of Carlsbad New Mexico.

Responsibilities/Competencies

• Assist employees with employment paperwork, verifying documents, E-verify, Attorney General, completeness of paperwork and adhering to deadlines of submitting information into required databases.
• Enter correct phase codes correctly and material recaps
• General office duties including scanning paperwork for all, answering phones, filing and maintaining written and electronic documentation and correspondence, copying, and data entry as directed by project management.
• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.
• Obtain required authorization/approvals for various paperwork.
• Assist Site Manager and Superintendents with weekly progress reports.
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials.
• Assist Purchasing with paperwork, collecting and matching delivery tickets, communicate with vendors, prepare for billing.
• Receive, sort, and log all incoming deliveries; prepare all outbound deliveries.
• Assist Project HSE site on-boarding including safety orientation.
• Scanning, reports, and drug testing (must be approved by Sr. HR Manager only).
• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.

Requirements

• 2+ years of experience in field clerk/office management in a construction environment.
• Willing to work in a construction environment and comply with all safety and personal protective equipment requirements.
• Ability to work at project office location.
• Hours are 6am-6:30pm / Monday through Friday.
• Per Diem offered if candidates live more than 50 miles from project site.
• Travel may be required depending on project location.
• Liaison between Superintendent and craft employees.
• Work closely with the corporate HR team regarding field paperwork.
• Proficient in Excel and Microsoft Office, Outlook, Word.
• Work cooperatively with others and take direction well.
• Comply with the attendance requirements of the project.
• Authorized to work in the United States.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 50 pounds.

Saulsbury is an equal opportunity employer.

All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.

Saulsbury Industries provides engineering, general construction, electrical & instrumentation, and fabrication services to heavy industrial markets. We manage turnkey, grassroots, engineering, construction, and procurement (EPC), electrical transmission & distribution services, and E&I projects for clients nationwide. Saulsbury has provided services to a diverse energy sector for more than 50 years. Our reputation has been built on honesty and integrity to our clients and employees through the continuous commitments to safety, quality, growth, and mutual profitability. We offer stable employment, career advancement and a commitment to the work/life balance of our employees. Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry. Saulsbury is capable of handling projects in size from under $100,000 to more than $100 million. We have offices located in Odessa, Dallas, Port Arthur, Henderson, Abilene, and Bismarck ND. Visit our website at www.saulsbury.com

Saulsbury is an Equal Opportunity Employer