Field Office Clerk

Saulsbury; Odessa (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Per Diem

Job summary

Saulsbury Industries is seeking an on-site Administrative/Office Clerk to support field operations in Odessa, TX. The role focuses on maintaining office records, processing paperwork, and implementing office-based procedures under the Corporate Office.

Outside of Carlsbad NM, the position will reside at our on-site office location. Key duties include handling payroll recaps, document verification, timely approvals, and collaboration with Site Manager and Superintendents on progress reports.

Qualifications

• 2+ years of field clerk/office management experience in a construction environment.
• Willing to work in a construction environment and comply with all safety and PPE requirements.
• Ability to work at project office location.
• Hours are 6am-6:30pm / Monday through Friday.
• Per Diem offered if candidates live more than 50 miles from project site.
• Travel may be required depending on project location.
• Liaison between Superintendent and craft employees.
• Work closely with the corporate HR team regarding field paperwork.
• Proficient in Excel and Microsoft Office, Outlook, Word.
• Authorized to work in the United States.

Responsibilities

• Assist employees with employment paperwork, verifying documents, E-verify, Attorney General, completeness of paperwork and adherence to deadlines.
• Enter correct phase codes correctly and material recaps.
• General office duties including scanning paperwork, answering phones, filing and maintaining documentation and correspondence, copying, and data entry as directed by project management.
• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.
• Obtain required authorization/approvals for various paperwork.
• Assist Site Manager and Superintendents with weekly progress reports.
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials.
• Assist Purchasing with paperwork, collecting and matching delivery tickets, communicate with vendors, prepare for billing.
• Receive, sort, and log all incoming deliveries; prepare all outbound deliveries.
• Assist Project HSE site onboarding including safety orientation.
• Scanning, reports, and drug testing (must be approved by Sr. HR Manager only).
• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.

Tools

Excel

Microsoft Word

Outlook

Microsoft Office

Job description

Take your next step with Saulsbury Industries!

Location: Odessa, TX / Ector County

Type:Full Time - On Project Site

General Information/Job Summary

Provides administrative support for field operations. Primary duties include maintaining office records, and implementing office-based procedures and policies as directed by the Corporate Office. This position would be located at our on site office location, outside of Carlsbad New Mexico.

Responsibilities/Competencies

• Assist employees with employment paperwork, verifying documents, E-verify, Attorney General, completeness of paperwork and adhering to deadlines of submitting information into required databases.
• Enter correct phase codes correctly and material recaps
• General office duties including scanning paperwork for all, answering phones, filing and maintaining written and electronic documentation and correspondence., copying, and data entry as directed by project management
• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe
• Obtain required authorization/approvals for various paperwork
• Assist Site Manager and Superintendents with weekly progress reports
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials
• Assist Purchasing with paperwork, collecting and matching delivery tickets, communicate with vendors, prepare for billing
• Receive, sort, and log all incoming deliveries; prepare all outbound deliveries.
• Assist Project HSE site on-boarding including safety orientation
• Scanning, reports, and drug testing (must be approved by Sr. HR Manager only)
• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues

Requirements

• 2+ years of experience in field clerk/office management in a construction environment
• Willing to work in a construction environment and comply with all safety and personal protective equipment requirements.
• Ability to work at project office location
• Hours are 6am-6:30pm / Monday through Friday
• Per Diem offered if candidates live more than 50 miles from project site.
• Travel may be required depending on project location
• Liaison between Superintendent and craft employees
• Work closely with the corporate HR team regarding field paperwork
• Proficient in Excel and Microsoft Office , Outlook, Word
• Work cooperatively with others and take direction well.
• Comply with the attendance requirements of the project.
• Authorized to work in the United States

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 50 pounds.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.