Onsite Factory Admin & Ops Support

VIVA USA Inc; Moline (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

VIVA USA Inc is hiring a Factory Administrative Assistant in Moline, IL to support department managers with calendar management, travel coordination, and meeting logistics on site from day one. The role requires strong Microsoft Office skills, excellent communication, and a proactive, detail-oriented approach to handling confidential information and project data.

You will liaise with multiple departments, help organize events, and assist in maintaining accurate records and reports to support

Qualifications

• Strong Microsoft Office suite skills and office administration experience.
• Excellent written and verbal communication with relationship-building ability.
• Proven planning, organizing, and scheduling capabilities.
• High attention to detail and accuracy in data handling.
• Ability to maintain confidentiality and handle sensitive information.
• Self-directed, motivated, and able to work with minimal supervision.

Responsibilities

• Schedule meetings, coordinate travel, and maintain calendars for department managers.
• Respond to inquiries from internal/external customers and escalate issues when needed.
• Prepare reports by gathering and summarizing data from multiple sources.
• Update databases and files to ensure current information is available.
• Greet visitors and route calls to appropriate divisions and teams.
• Support supervisor and teams to improve workplace processes and events.

Skills

Microsoft Office

Communication

Planning & Scheduling

Attention to detail

Confidentiality

Self-motivated

Education

Postsecondary Education

Job description

VIVA USA Inc is hiring a Factory Administrative Assistant in Moline, IL to support department managers with calendar management, travel coordination, and meeting logistics on site from day one. The role requires strong Microsoft Office skills, excellent communication, and a proactive, detail-oriented approach to handling confidential information and project data.

You will liaise with multiple departments, help organize events, and assist in maintaining accurate records and reports to support