Administrative Assistant

VIVO; Goodfield (IL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Free health insurance

Generous paid time off

Dynamic work culture

Job summary

A dynamic manufacturing company is looking for an experienced Administrative Assistant to manage office operations in Goodfield, IL. This full-time role involves communication with factories, preparation of various documents, and maintenance of filing systems. The ideal candidate should be highly organized and able to work independently. VIVO offers a robust benefits package, including free health insurance and a fun work culture, emphasizing support for their dedicated team.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage correspondence and communications efficiently.
• Experience with filing systems and documentation.

Responsibilities

• Communicate with factories and disseminate information.
• Prepare communications such as memos, emails, and reports.
• Create and maintain filing systems both electronic and physical.
• Schedule and coordinate meetings.
• Conduct business errands as needed.

Skills

Highly organized

Detail-oriented

Proficient in communication

Able to work independently

Job description

Job Summary

Join to apply for the Administrative Assistant role at VIVO. VIVO is a U.S. based company that designs, manufactures, and supplies a diverse selection of products across multiple unique product markets. We desire to create functional solutions that fit unsolved needs and better the experience of every customer we serve. Our dedicated team collaborates with factories around the world to design and build functional products of the highest quality materials. Products we supply and manufacture include a vast range of computer monitor and TV mounts, TV carts, projector screens and mounts, height‑adjustable desks, stand‑to‑sit desk mounts, computer cases, network cable and other miscellaneous categories.

Benefits

VIVO offers a robust benefits package including free health insurance for employees, a generous paid time off package, and a fun and dynamic work culture.

Schedule & Location

Monday through Friday 8 am - 5 pm, Goodfield, IL, and is ONSITE ONLY.

Key Responsibilities

• Communication with factories and dissemination of information to multiple departments
• Coordinate with the team to compile necessary data for reports
• Prepare communications such as memos, emails, reports and other correspondence
• Create and maintain filing systems, both electronic and physical
• Correspond on behalf of the Executive team via phone, chat, email and written communication
• Business errands or other outside assignments as needed
• Maintain a high standard of confidentiality and professional conduct
• Schedule and coordinate meetings

Qualifications

We are seeking a highly organized and detail‑oriented Administrative Assistant to provide comprehensive support to our team and ensure the smooth operation of our office. The ideal candidate will be proficient in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision.

Employment Details

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Sales, General Business, and Education
• Industries: Wireless Services, Telecommunications, and Communications Equipment Manufacturing

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