Onsite Facilities & Operations Coordinator

Frey Consulting Group; Sunnyvale (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

Frey Consulting Group in Sunnyvale, CA is seeking an experienced Workplace Facilities Operations Coordinator to oversee day-to-day facilities, serve as the onsite liaison between employees, property management, vendors and contractors, and coordinate maintenance and safety programs.

The role focuses on building operations, managing access, and coordinating with multiple vendors to keep a three-story office running smoothly. Local onsite presence required.

Qualifications

• 5+ years of Facilities, Facilities Management, Workplace Operations, Building Operations, or Property Management experience.
• Experience supporting commercial office buildings with multi-floor environments.
• Strong experience working closely with property managers
• Experience working closely with vendors, contractors, janitorial teams, and building services
• Ability in recognizing basic plumbing, electrical, HVAC, building, or maintenance issues and knowing when to escalate to the appropriate vendor.
• Knowledge of OSHA, building compliance, and emergency preparedness
• Experience coordinating fire drills, evacuation procedures, emergency response, or safety programs
• Experience managing maintenance requests, repairs, work orders, and building issues
• Experience working in a technology, startup, research, biotech, or similarly fast-paced environment
• Experience managing building access, badges, parking, office moves, and workspace needs

Responsibilities

• Oversee day-to-day facilities operations for the three-story office.
• Serve as the onsite point of contact between employees, property management, vendors, and contractors.
• Coordinate maintenance requests, building issues, repairs, and work orders.
• Conduct regular facility walkthroughs and identify issues such as leaks, equipment problems, cleanliness, or safety concerns.
• Oversee janitorial, day porter, security, and other building service vendors.
• Support OSHA, EHS, fire/life-safety, inspections, fire drills, and emergency preparedness.
• Manage badges, building access, parking, and contractor access.
• Work with property management on building services, signage, inspections, and compliance requirements.
• Help manage the facilities ticketing/work-order system and ensure employee requests are followed through.
• Support kitchen, coffee machines, snacks, waste/recycling programs, and other office facility needs
• Coordinate with vendors and internal teams for office events, all-hands meetings, catering, and employee celebrations
• Provide front desk coverage in the morning before the administrative employee arrives
• Support workspace needs, ergonomics, office moves, and general employee facilities requests
• Use good judgment to determine when an issue requires property management, a vendor, IT, or another internal team
• Experience overseeing janitorial/day porter and other building service vendors
• Experience with facilities ticketing/work-order systems or ability to learn them
• Must be comfortable onsite and serving as the primary facilities contact for employees
• Proficiency with Outlook, Slack, Microsoft Teams, and Microsoft Office

Skills

Facilities management

Vendor coordination

Building operations

OSHA knowledge

Communication skills

Multifloor building

Onsite presence

Ticketing systems

MS Office/Outlook

Tools

Outlook

Slack

Microsoft Teams

Microsoft Office

Job description

Frey Consulting Group in Sunnyvale, CA is seeking an experienced Workplace Facilities Operations Coordinator to oversee day-to-day facilities, serve as the onsite liaison between employees, property management, vendors and contractors, and coordinate maintenance and safety programs.

The role focuses on building operations, managing access, and coordinating with multiple vendors to keep a three-story office running smoothly. Local onsite presence required.