Onsite Facilities & Office Operations Specialist

Tucker Ellis LLP; Cleveland (OH); Vor Ort; USD 60.000 - 65.000; Vollzeit

Benefits dieser Stelle

Day 1 Benefits: Medical, dental, and

Retirement Plan: 401(k) with profit‑sh

Monthly parking and tech stipends

Hybrid work environment

Zusammenfassung

Tucker Ellis LLP is seeking a highly organized Facilities Coordinator to support the day-to-day facilities and office operations of our Cleveland office. This role ensures a professional, well-functioning workplace and meets the needs of attorneys, staff, clients, and visitors.

The coordinator will work with office leadership, vendors, building management, and IT to handle moves, access control, safety initiatives, and space planning in a fast-paced legal environment. Five-days-a-week onsite.

Qualifikationen

• Must have a high school diploma or equivalent; associate's or bachelor's degree preferred.
• At least 3 years of facilities coordination or related experience, preferably in a law firm or professional services environment.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Excellent communication and interpersonal skills.
• Strong customer service orientation and professional demeanor.
• Ability to work independently while collaborating effectively with attorneys, staff, vendors, and administrative teams.
• Proficiency with Microsoft Office Suite.
• Ability to perform occasional physical tasks related to office operations (moving, arranging).

Aufgaben

• Coordinate the day-to-day facilities and office operations for the Cleveland office.
• Serve as a primary point of contact for building management, vendors, contractors, and other service providers.
• Coordinate office maintenance, repairs, cleaning services, and other facilities-related needs.
• Monitor office conditions and address issues involving workspaces, common areas, conference rooms, and facilities.
• Assist with office moves, furniture installations, workstation setups, and space planning.
• Assist with conference room setups, meetings, events, and client-facing functions as needed.
• Coordinate building access, keys, badges, parking, and other access needs.
• Assist with emergency preparedness, building procedures, and workplace safety initiatives.
• Conduct regular walkthroughs to identify maintenance, safety, cleanliness, or operational issues.
• Maintain records related to vendors, service requests, equipment, supplies, and facilities activities.
• Coordinate with IT and other administrative departments on office technology and workspace needs.
• Support new-hire and departing employee office setups, including workspaces, access, furniture, and supplies.
• Assist with office projects, renovations, relocations, and other special projects.
• Maintain professionalism, confidentiality, and customer service when interacting with attorneys, staff, clients, vendors, and visitors.
• Perform other duties and special projects as assigned.

Kenntnisse

Organization

Time management

Communication skills

Interpersonal skills

Customer service

Independence

Problem solving

MS Office

Ausbildung

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Jobbeschreibung

Tucker Ellis LLP is seeking a highly organized Facilities Coordinator to support the day-to-day facilities and office operations of our Cleveland office. This role ensures a professional, well-functioning workplace and meets the needs of attorneys, staff, clients, and visitors.

The coordinator will work with office leadership, vendors, building management, and IT to handle moves, access control, safety initiatives, and space planning in a fast-paced legal environment. Five-days-a-week onsite.